Secretary III

Responsibilities

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Filings reports, prepares documents, and forwards correspondence.
• Answers telephone and takes accurate and detailed messages. Prioritizes calls through screening process. Refer calls to appropriate personnel.
• Answers questions, which may involve the interpretation of routine policies and procedures. Resolves routine matters that do not require the intervention of the department manager.
• Telephone calls are answered within three rings and in a courteous manner.
• Accurately interprets and clearly communicates the department's policies and procedures.
• Reviews and distributes daily mail correspondence to appropriate personnel in a timely manner.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• Assists in coordination of special projects.
• Typing memos, letters, reports, and other related items, takes dictation and maintains files on correspondence. Typing and dictation are error free and formatted appropriately and within the appropriate timeframes.

Qualifications

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs or equivalent relevant experience.
• Some experience with secretarial or administrative duties.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.