Secretary III

About the role

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Responsibilities

• Opens, scans or reads and distributes mail;
• Composes official correspondence for supervisor’s signature, disposes of routine correspondence;
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries;
• Receives visitors; answers inquiries personally or refers to appropriate official;
• Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments;
• Arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.

Requirements

• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action;
• Takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy;
• Records and transcribes proceedings of meetings and conferences;
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget;
• Drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy;
• Supervises administrative or clerical assistants.

Qualifications

• Perform confidential secretarial work for the assistant administrator of a major service area;
• May direct the work of other technical/clerical employees;
• Knowledge of the procedures and techniques of business communications;
• Knowledge of spelling, punctuation, and business English;
• Knowledge of office methods;
• Knowledge of computer operations;
• Knowledge of business arithmetic;
• Ability to handle confidential work with tact and discretion;
• Ability to exercise judgment in interpreting and applying rules or policy;
• Ability to establish and maintain working relationships with others;
• Ability to provide direction to other technical/clerical employees.

Skills

• Type accurately from a plain copy at a rate of fifty words per minute.

Benefits

N/A

Pay

$40,627.85

Schedule

N/A