Secretary I - City Clerk's Office

Centally located in the heart of Iowa, Ames is a vibrant, progressive community with more than 66,000 residents providing an excellent quality of life. Home to Iowa State University, Ames offers year-round recreation opportunities, diverse cultural offerings, a stable economy, safe neighborhoods, and a high-achieving school district.

About the role

The City of Ames, City Clerk's Office, has an exciting opportunity as a Secretary I position, which provides support to the City Clerk, Mayor, City Council, and City Manager's Office. Under general supervision, the Secretary I provides full administrative support for a division or department manager including boards and commissions. This position supports the Mayor, City Council, members of the Administration Division of the City Manager's Office, and serves as back up for the City Clerk, as needed, while routinely managing complex clerical assignments and projects.

The Secretary I reviews, approves, and issues City Licenses and Permits, and prepares and manages public improvement, equipment, and services contracts from initiation to completion. There is extensive public contact, and the role is responsible for preparing Council Resolutions, publishing Legal Notices for plans, specifications and ordinances, and processing all public improvement contracts after every Council meeting. The Secretary I may serve as the recording secretary to City Council meetings. The ability to multi-task under pressure due to deadlines and requests from internal and external customers is paramount to achieving success.

Responsibilities

• Manages the office and provides administrative support for a division or department manager, including boards and commissions.
• Provides support to the Mayor, City Council, members of the Administration Division of the City Manager's Office, and serves as back up for the City Clerk.
• Reviews, approves, and issues City Licenses and Permits.
• Prepares and manages public improvement, equipment, and services contracts from initiation to completion.
• Prepares Council Resolutions and publishes Legal Notices for plans, specifications, and ordinances.
• Processes all public improvement contracts after every Council meeting.
• Serves as the recording secretary to City Council meetings as needed.
• Handles extensive public contact and manages complex clerical assignments and projects.

Schedule

Hours are generally Monday through Friday, 8 AM to 5 PM, with at least one Tuesday night per month for City Council meetings, and other night meetings as needed.

Pay

Annual salary range: $60,347.00 - $84,985.00. The median salary for this position is $72,666.

The City of Ames compensation philosophy provides growth for employees as they gain experience and expertise. The minimum pay reflects qualifications that meet the position's minimum requirements. The median is for an employee who can reasonably meet all expectations without initial or extensive training. Candidates with education, experience, and skills above the minimum may be considered for a salary closer to the median.

Benefits

Public Service Loan Forgiveness (PSLF) Program: The PSLF Program is a federal program intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. More information.

View the City of Ames comprehensive benefits package.