Secretary I

POSITION OVERVIEW

The position will provide support to the Corporate Customer Support Department (CCSD), Naval Air Warfare Center, Weapons Division (NAWC, WD) located in Pt Mugu, CA. The Communications and Organizational Support Division, within the CCSD, provide administrative products and services to reinforce all NAWCWD operations.

PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

• Resides within customer’s office spaces and is integral to the day-to-day activities of the supervisor and staff; works somewhat independently performing various clerical and secretarial duties.
• Interfaces with personnel that they directly support as well as others resident in the office. Acts in a professional manner, coordinates schedule with other staff members and or co-workers, and ensures duties and office coverage are priority.
• Interacts professionally with all levels of management within NAWCWD both internal and external. Meets, greets, and directs a multitude of people throughout a day in person or via phone conversation.
• Regular and recurring duties include responding to customers requiring support, responding to email, responding to telephone callers and other requests for services. Provides customers with accurate and complete information on administrative support processes, procedures, and documentations requirements.
• Prepares, reviews, and edits correspondence, reports, and other documents; manages customer calendars, coordinates meetings and keeps calendar on track throughout the day; manages building and equipment maintenance, telephones, personnel moves, and assists with the coordination of facility upgrades.
• Maintains familiarity with the NAVAIR and NAWCWD concept of operations and observes safe and effective work habits, including Information Assurance and protection of classified/ confidential/Privacy Act information. Monitors and safeguards Privacy Act information. Generates off-center security clearances for staff and renew annually. Maintains log for SAAP badges and office door keys.
• Aids in onboarding of new personnel by preparing badging paperwork. Ensures all classified material is properly controlled to eliminate infractions or violations. Updates security containers, cipher, and padlock combinations as required. Maintains and purchases office supplies using the Military Standard Requisitioning and Issue Procedures (MILSTRIP).
• Assists with escorting for U.S. and Foreign National visitors as assigned. Assists with preparing local Agency curriculum design and development services to include identification of learning objectives through engagement with subject matter experts, key stakeholders, and target audiences for the Office Manager Development Program (OMDP). Assists with creating and modifying content, delivery methods and instructional guides for the OMDP. Identifies and requests approval from the technical point of contact (TPOC) for each person expected to require access to a Government facility and authorized to open/close the facility.
• Supports opening and closing facilities by performing an "end of the day" security check and annotating the Activity Security Check Sheet (Standard Form 701), setting the alarm, exiting the facilities, locking the combination locks, annotating the Security Container Check Sheet (Standard Form 702), and turning the magnetic open/close sign to "closed." If the facility cannot be secured, contacts the appropriate Security Coordinator and/or additional designated DoD POCs.
• Assists with inventory and inventory control programs. Prepares and reviews travel orders, processes vouchers, and other forms required utilizing the government travel systems, such as Defense Travel System ensuring travel is in accordance with Joint Travel Regulations (JTR). Maintains up-to-date personnel organization charts and muster lists, participates as needed with muster data calls; prepares badging paperwork for in-coming and out-going personnel.
• Operates within the Microsoft Office Suite (Word, Excel, Outlook, Teams and PowerPoint) and other systems (SharePoint, VTC support, and DTS) daily.

REQUIRED QUALIFICATIONS AND EXPERIENCE

• High school diploma or GED.
• Two years’ experience.
• Ability to work independently on routine office tasking and work efforts.
• Ability to operate proficiently utilizing Windows Office suite of software to include Microsoft Word, Excel, Power Point, Teams and Outlook.
• Knowledge of the NAWCWD organizational structure is a plus.
• Communicate effectively orally and in writing.
• Interact professionally with all levels of management within the organization.
• Ability to get and maintain a SECRET clearance.