Secretary I

Description

The position provides support to the Corporate Customer Support Department (CCSD), Naval Air Warfare Center, Weapons Division (NAWC, WD) located in Pt Mugu, CA. The Communications and Organizational Support Division, within the CCSD, provides administrative products and services to reinforce all NAWCWD operations.

Primary/Major Duties And Responsibilities

• Resides within customer's office spaces and is integral to the day-to-day activities of the supervisor and staff; performs various clerical and secretarial duties.
• Interfaces with personnel that they directly support as well as others resident in the office.
• Affords professional interaction, coordinates schedules with other staff members and/or co-workers, and ensures duties and office coverage are prioritized.
• Interacts professionally with all levels of management within NAWCWD both internally and externally.
• Ensures familiarity with the NAVAIR and NAWCWD concept of operations and adherence to safe and effective work habits, including Information Assurance and protection of classified/confidential/Privacy Act information.
• Maintains privacy of classified/Confidential/Privacy Act information.
• Generates off-center security clearances for staff and renew annually.
• Maintains and purchases office supplies using the Military Standard Requisitioning and Issue Procedures (MILSTRIP).
• Assists with onboarding of new personnel by preparing badging paperwork.
• Ensures that any classified correspondence/material is properly prepared per DON instruction before mailing.
• Ensures all classified material is properly controlled to eliminate infractions or violations.
• Updates security containers, cipher, and padlock combinations as required.
• Assists with inventory and inventory control programs.
• Prepares and reviews travel orders, processes vouchers, and other forms required utilizing the government travel systems, such as Defense Travel System ensuring travel is in accordance with Joint Travel Regulations (JTR).
• Maintains up-to-date personnel organization charts and muster lists, participates as needed with muster data calls; prepares badging paperwork for in-coming and out-going personnel.
• Operates within the Microsoft Office Suite (Word, Excel, Outlook, Teams and PowerPoint) and other systems (SharePoint, VTC support, and DTS) daily.

Required Qualifications and Experience

• High school diploma or GED.
• Two years’ experience.
• Ability to work independently on routine office tasking and work efforts.
• Proficiency in operating Windows Office suite of software to include Microsoft Word, Excel, Power Point, Teams and Outlook.
• Knowledge of the NAWCWD organizational structure is a plus.
• Communicate effectively orally and in writing.
• Interact professionally with all levels of management within the organization.
• Ability to get and maintain a SECRET clearance.