Secretary

About the Role

Provides administrative assistant/secretarial support to the Statewide and Hospital Forensic Coordinator. Handles phone calls and schedules meetings, evaluations, and hearings for all facilities housing forensic patients throughout the state when necessary. Assists in keeping forensic files up to date. Handles highly confidential information, personnel, and fiscal issues. Coordinates and schedules appointments, meetings, and information. Creates and maintains electronic and paper files on correspondence, policies and procedures, reports, develops meeting agendas, and maintains patient and employee records including time, schedules, and attendance. Submits updates from the treatment team and mental health center to the court. Mandatory overtime may be required per operational needs.

Responsibilities

• Provide administrative support to the Statewide and Hospital Forensic Coordinator
• Handle phone calls and schedule meetings, evaluations, and hearings for forensic patients
• Maintain and update forensic files
• Manage highly confidential information, personnel, and fiscal issues
• Coordinate and schedule appointments, meetings, and information
• Create and maintain electronic and paper files for correspondence, policies, procedures, and reports
• Develop meeting agendas
• Maintain patient and employee records, including time, schedules, and attendance
• Submit updates from the treatment team and mental health center to the court
• Perform other duties associated with the position as required

Requirements

• High school diploma or equivalent
• One (1) year of full-time or equivalent part-time experience performing clerical duties or office support work
• Must successfully complete a chemical urinalysis, breath analysis drug screening test, and background check
• Subject to drug and alcohol testing for probable cause as per agency and bureau policies

About the Organization

William R. Sharpe, Jr. Hospital, located in Weston, West Virginia, is a 200-bed acute psychiatric care facility owned and operated by the West Virginia Department of Health Facilities. The hospital holds accreditation from The Joint Commission and certification by the Centers for Medicaid and Medicare Services (CMS). It offers a wide range of services to patients either committed through civil commitment or, in the case of forensic patients, ordered through the judicial system. Through collaboration with West Virginia University’s Department of Behavioral Medicine & Psychiatry, medical and clinical professionals work with the hospital’s staff to help patients transition back to the community after discharge.