Secretary

About the role

This job supports the department(s) assigned by performing a variety of clerical tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, meeting arrangements/minutes, submitting expense reports and ordering supplies.

Responsibilities

• Serves as a role model within the department to all clerical staff;
• Represents the Department in all interactions;
• Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed;
• Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group.

Requirements

This job description is a summary of the primary duties and responsibilities of the job and position. It is not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Qualifications

• Education Required - High School diploma or equivalent;
• Work Experience Preferred - Completion of business school or college courses;
• Required - 1 Year Office Experience;
• Experience working with confidential information.

Skills and Abilities

• Must have computer skills and dexterity required for data entry and retrieval of required job information;
• Must be proficient with Windows-style applications, keyboard, and various software packages specific to role;
• Effective verbal and written communication skills and the ability to present information clearly and professionally to varying levels of individuals throughout the required job processes;
• Ability to function calmly in high pressure situations;
• Working knowledge with computers, printers, copiers, fax machines, telephone.