Secretary 7-9

About the role

This position coordinates office activities and performs all aspects of secretarial support to the Deputy Warden within the Facility.

Responsibilities

• Schedule activities, meeting room reservations, and schedule interviews.
• Prepare and maintain office records, reports, and correspondence on behalf of the Deputy Warden.
• Receive, monitor, evaluate, and prioritize incoming verbal communication and written documentation.
• Interpret policies and procedures, the supervisor's point of view, and serve as a liaison to staff and management.
• Conduct research and prepare materials for managerial decisions, and participate in management assistant activities.
• Complete special projects and other duties as assigned.
• Provide back-up coverage for the Warden’s Secretary, when needed.

Requirements

• Education: Typically acquired through completion of high school.
• Experience: Secretary 7 - Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience. Secretary E8 - Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7. Secretary 9 - Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Qualifications

• Additional Requirements and Information: All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered. Interested applicants attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date. More information regarding what constitutes an official transcript can be found here. (un-official or web based transcripts will not be accepted)
• If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.
• The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

Additional Information

• Required Information: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.
• Ethical Standards and Conduct (Note: you do not need to fill out the form)
• New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.

Pay

This position is a drug and alcohol test-designated position.

Schedule

View the entire job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.