Secretary

Job Summary

The Catholic School Secretary serves as the primary administrative support person for the school office and is often the first point of contact for students, parents, parishioners, visitors, and staff. The secretary promotes the mission and values of the Catholic Church and the school while providing professional, confidential, and efficient administrative services.

Job Responsibilities

• Administer administrative support including greeting and assisting visitors, answering and directing phone calls, maintaining school records, preparing correspondence, managing office supplies and equipment, scheduling appointments, meetings, and events.
• Support student and family services by maintaining student attendance records and enrollment information, processing registrations, transfers, and withdrawals, assisting parents with school forms, policies, and procedures, and coordinating communication between families, faculty, and administration.
• Handle financial and clerical duties such as receiving and recording tuition payments, fees, and other school funds, preparing deposits and maintaining financial records, assisting with budget-related clerical tasks, processing purchase orders and invoices.
• Assist with school operations by supporting the principal and faculty with daily administrative needs, coordinating substitute teacher arrangements, assisting with school events, fundraisers, and special programs, maintaining calendars and facility schedules, and ensuring confidentiality of student, family, and personnel information.

Catholic Identity and Mission

• Support and uphold the mission, philosophy, and teachings of the Catholic Church.
• Foster a welcoming, faith-filled environment for all members of the school community.
• Demonstrate Christian values in interactions with students, families, and colleagues.
• Participate in school liturgies, faith activities, and professional development as appropriate.

Job Requirements

• A high school diploma is required; an associate's degree or higher is preferred.
• Previous office, administrative, or school secretarial experience is preferred.
• Proficiency in Microsoft Office, Google Workspace, and office technology is required.
• Strong organizational, communication, and interpersonal skills are essential.
• The ability to maintain confidentiality and exercise professional judgment is crucial.
• The ability to multitask and work effectively in a fast-paced environment is important.
• Practicing Catholic is preferred (or willingness to support the Catholic mission of the school, depending on diocesan requirements).

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.