Secretary

Job Responsibilities

• Greet and assist visitors, parents, students, and staff in a welcoming and professional manner.
• Answer and direct phone calls, emails, and other communications.
• Maintain school records, files, and databases.
• Prepare correspondence, reports, newsletters, and other documents.
• Manage office supplies and equipment.
• Schedule appointments, meetings, and events.
• Maintain student attendance records and enrollment information.
• Process registrations, transfers, and withdrawals.
• Aid parents with school forms, policies, and procedures.
• Cook up communication between families, faculty, and administration.
• Receive and record tuition payments, fees, and other school funds as assigned.
• Aid with budget-related clerical tasks.
• Process purchase orders and invoices.
• Support the principal and faculty with daily administrative needs.
• Cook up substitute teacher arrangements when needed.
• Aid with school events, fundraisers, and special programs.
• Maintain calendars and facility schedules.
• Ensure confidentiality of student, family, and personnel information.

Catholic Identity and Mission

• Support and uphold the mission, philosophy, and teachings of the Catholic Church.
• Foster a welcoming, faith-filled environment for all members of the school community.
• Demonstrate Christian values in interactions with students, families, and colleagues.
• Participate in school liturgies, faith activities, and professional development as appropriate.

Job Requirements

• A high school diploma is required; an associate's degree or higher is preferred.
• Previous office, administrative, or school secretarial experience is preferred.
• Proficiency in Microsoft Office, Google Workspace, and office technology is required.
• Strong organizational, communication, and interpersonal skills are essential.
• The ability to maintain confidentiality and exercise professional judgment is necessary.
• The ability to multitask and work effectively in a fast-paced environment is important.
• Practicing Catholic is preferred (or willingness to support the Catholic mission of the school, depending on diocesan requirements).