Seasonal HR Coordinator

Job Summary

Assists with administrative duties in the fast-paced Human Resources office. Duties include onboarding new employees, completion of new hire paperwork, data entry, and other assigned projects. Provides accurate and prompt responses to all employment-related questions while providing exceptional service to our internal guests.

Essential Job Responsibilities/Duties/Tasks

• Customer Service:
  • Warmly welcome, greet and assist new and current employees; provide accurate information about employment opportunities, employee policies, events, and business operations for Palisades Tahoe.
  • Answer phones, respond to voicemails, emails, TDX tickets, and assist high volume walk-in traffic.
  • Aid applicants and employees in using recruiting and onboarding systems, verify identities for I-9 forms, request work permits, and comply with all state and federal laws as we onboard new and returning employees.
• Data Entry:
  • Data entry of new hire and returning staff, approximately 1,600 people.
  • Regular maintenance of HRIS system, audit data, and make corrections.
  • Track background checks, compliance of the I-9 process and verification to work in the US, and other employment requirements.
• Administrative Filing, Shredding, Office Organization, Auditing for Compliance:
  • Affix administrative and filing duties, including shredding, office organization, auditing for compliance.
  • Aid the HR leadership team with day-to-day tasks and special projects as needed.
  • Affix employee housing administration as needed.
  • Affix payroll administrative duties as assigned.

Required

• Able to work within a fast-paced, high-volume demanding environment.
• Excellent organizational and problem-solving skills with the ability to handle multiple tasks.
• Ability to work autonomously and use resources.
• Able to maintain a high level of confidentiality.
• Maintain compliance with state and federal employment laws and ensure accuracy with processes and procedures.
• Intermediate to advanced computer skills, proficient in Microsoft Word, Excel, Outlook, and web browsers.
• Effective communication skills, oral & written.
• Strong sense of customer service & safety awareness.
• Have a neat & clean appearance in compliance with the company grooming standards.
• Punctual, able to report at scheduled start time.
• Work well as part of a team.
• Able to work with minimum supervision.

Physical Requirements

• While performing the duties of this job, the employee is regularly required to walk, talk, see, and hear.
• Sits for extended periods of time at a computer station or work desk; stands and walks regularly throughout the day;
• Uses hands and fingers to operate computers and office equipment for up to 8 hours each day;
• Lifts up to 10 pounds regularly;
• Exposed to typical office environment conditions and noise levels.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perceptions and the ability to adjust focus.

Working Conditions

• Indoor/Outdoor: While performing the duties of this job, the employee may be exposed to outside weather conditions.
• Hazardous Materials/Noise: The noise level in the work place is usually moderate.

Equipment Used in Job

• General office equipment

Education and Experience

• High School Diploma or GED
• Six months administrative or HR experience and/or training; or equivalent combination of education and experience

Preferred Experience

• Experience in the ski resort industry

Additional Information

• A motor vehicle record review may be required as part of your job.
• For information on Alterra Mountain Company's Social Responsibility work including our Diversity, Equity, & Inclusion actions, please see our webpage at www.alterramtnco.com/social-responsibility.
• Among other resources, Alterra has Employee Resource Groups to support the BIPOC (Black, Indigenous, and people of color), disability, LGBTQIA2S+, and women communities within our workforce.