Schwartz Center Program Manager

About the role

The Program Manager plays a central role in supporting the Programs Team by serving as an operational hub for coordination, execution, and communication. Reporting to the Chief Clinical Officer, this role is responsible for ensuring that Programs Team operations run smoothly, initiatives stay on track, and the team has the structure and support needed to succeed.

This position serves as a member of the Information Systems Governance Committee which is responsible for the strategic oversight and prioritization for projects related to information systems. As the organization continues to grow and evolve, this role will help strengthen operational consistency, reduce administrative burden across the team, and support the effective execution of complex, cross-functional work.

This role will regularly interact with site contacts to support coordination, respond to inquiries, and ensure timely communication. This role is critical to enabling the Programs team to operate at a high level by reducing operational friction and supporting team-members in high-impact work with sites.

Qualifications

• Specific responsibilities include:
• Program Operations and Coordination
• Maintain and manage a centralized Programs calendar across all core programs, trainings, events, and other program-related activities.
• Cook up logistics for program activities, ensuring timelines, materials, staffing, and communications are aligned and executed effectively.
• Serve as a point of coordination for incoming inquiries, helping to triage and route requests to the appropriate team member or resource, and responding directly when appropriate.
• Support consistent communication and information flow across the Programs team, ensuring clarity around priorities, deadlines, and upcoming work.
• Help maintain operational continuity across recurring processes and time-sensitive deliverables.
• Project Management and Initiative Support
• Develop and manage project plans for key program initiatives, including new program launches, process improvements, and content or resource development projects.
• Track progress across multiple initiatives, ensuring clear timelines, ownership, and follow-through.
• Proactively identify risks, gaps, and delays, and surface them to leadership with recommendations for resolution.
• Support cross-functional coordination with internal teams, including Communications, Operations, and Development, as well as external partners when needed.
• In partnership with the Director of Information Systems, help establish and maintain practical project management tools, documentation, and workflows that improve team visibility and execution.
• Team Coordination Support
• Support the structure and facilitation of team meetings, including agenda development, documentation of key decisions, and tracking of action items.
• Drive follow-through on key initiatives by monitoring commitments and ensuring timely execution across the team.
• Prepare status updates and summary materials that help leadership understand where work stands, what is at risk, and what needs attention.
• Contribute to building a coordinated, high-functioning team environment with clear roles, responsibilities, and workflows.
• Run portions of operational meetings as appropriate and support meeting cadence and follow-up across the Programs team.
• Data, Reporting, and Insights
• Pull, organize, and format data from Salesforce and other systems to support program tracking, reporting, and operational decision-making.
• Ensure accuracy, consistency, and clarity of program data used for internal decision-making and external reporting.
• Partner with the Chief Clinical Officer to interpret data, identify trends, and contribute to monthly reports.
• Support the development and maintenance of recurring reports, dashboards, and summary materials that demonstrate program reach, engagement, and impact.
• Process Improvement and Systems Support
• Identify inefficiencies in workflows and propose improvements to enhance team effectiveness, scalability, and consistency.
• Support operational processes across systems including Salesforce, Cvent, outbound marketing system, learning management systems (LMS), Microsoft Office tools, and internal tracking tools.
• Provide administrative and technical support related to program operations and training logistics.
• Help maintain accurate records, templates, and process documentation so that core team functions are reliable and repeatable.
• Collaborate with colleagues to strengthen systems that support onboarding, communication, reporting, and internal coordination.
• Event and Experience Support
• Partner with the Community Experience Manager and Programs team to support planning and execution of webinars, events, and community engagement opportunities.
• Aid in promotion, coordination, participant communications, and follow-up to ensure high-quality participant experiences.
• Assist with internal logistics related to events including event and registration operations, processes, data, and technology.
• Training Support
• Provide logistical and operational support for training programs, including coordination, scheduling, participant tracking, and related communications.
• Support backend processes related to learning management systems and training enrollment as needed.
• May occasionally support elements of training delivery based on interest and comfort level; this is not a core responsibility of the role.

Additional Job Details (if Applicable)

We are a good fit if you have:

• Absolutely required Bachelor’s degree in a relevant field (e.g., healthcare administration, public health, nonprofit management, business, or a related discipline).
• At least five years of professional experience in program management, project management, operations, or a closely related role.
• Experience working with Salesforce.
• Experience with learning management systems (LMS) and user support related to online learning and engagement platforms.
• Demonstrated ability to manage multiple projects simultaneously and deliver high-quality work on time.
• Strong organizational skills and attention to detail, with the ability to track and manage complex workflows and moving parts.
• Excellent written and verbal communication skills, including the ability to prepare clear summaries and reports.
• Comfort working with data and generating reports to support decision-making and organizational visibility.
• Ability to build collaborative relationships and work effectively across teams and functions.
• Ability to prioritize effectively across competing demands in a fast-paced, evolving environment.
• Ability to operate professionally in a remote environment with Eastern Time Zone working hours, 9AM-5PM.

Preferred Experience

• Experience in healthcare, nonprofit, or other mission-driven organizations.
• Experience using project management tools (e.g., Asana, Smartsheet, Monday.com, or similar).
• Project Management Professional (PMP) certification or equivalent training and experience.
• Experience supporting reporting, dashboards, or leadership-facing materials that communicate organizational impact.

Personal Attributes

• Highly organized, reliable, and detail-oriented.
• Proactive and solutions-oriented, with the ability to anticipate needs and take initiative.
• Comfortable working in a dynamic, evolving environment with shifting priorities.
• Strong interpersonal skills.
• Calm, steady presence who contributes to team cohesion, clarity, and effectiveness.
• Deep alignment with the mission of advancing compassion in healthcare.

To Apply

Applications should include a current resume and a cover letter detailing applicable experience and accomplishments.

Remote Type: Remote

Work Location: 399 Revolution Drive

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $79,560.00 - $115,720.80/Annual

Grade: 7