Program Manager

Responsibilities

• Assists in defining Offices of Environment, Safety & Security (ESS) project mission, vision, scope, and delivery objectives.
• Manages project portfolios aligned with organizational business strategies and established project management standards.
• Develops and implements procedures for the administration of ESS programs.
• Researches, develops, and writes white papers and prepares presentations.
• Plans, schedules, and coordinates project activities through regular engagement with internal and external stakeholders.
• Collaborates with resource holders to support effective execution of projects.
• Manages projects of moderate complexity where problems and solutions are generally defined.
• Oversees project quality control and assurance to ensure deliverables meet defined standards.
• Establishes and monitors goals for project delivery, applying best practices in vendor selection, contract negotiation, and project life cycle management.
• Provides budget input and monitoring for projects with minor to moderate financial impact.
• Maintains current knowledge of applicable federal and state laws, regulations, and national guidelines impacting environmental, health, safety, and security programs within the A&M System.
• Coordinates and tracks updates to A&M System policy and regulations, of which ESS is the primary contact office.
• Manages and coordinates the development and implementation of special projects for ESS.
• Serves as lead coordinator for ESS project teams and special initiatives.

Administrative, Compliance, and Program Support Responsibilities

• Affords assistance with yearly budgetary and contract processes.
• Prepares vouchers, purchase orders, and requisitions.
• Coordinates with accounting personnel and other support staff.
• Assists with coordination of ESS operational programs and events, including conference planning, blood drives, and training activities.
• Provides administrative support for departmental personnel processes, including employee onboarding, personnel records maintenance, evaluations, and expense reporting.
• Serves as custodian and departmental websites and SharePoint sites, ensuring content integrity, data governance, records retention, and disposition in accordance with A&M System records management requirements and compliance with applicable standards.
• Performs other related duties as assigned in support of ESS operations and leadership priorities.

Education and Experience

• Bachelor’s degree in related field or equivalent combination of education and experience.
• Five years of related experience.

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills.
• Advanced skills in word processing, spreadsheet, Microsoft applications, and project management software, such as Asana and TeamDynamix.
• Advanced planning and organization skills.

Preferred Qualifications

• Professional Project Manager (PMP) Certification.
• Four years of project or program management experience at a state agency or an institution of higher education in the State of Texas.