School Receptionist/Administrative Assistant to the Office of Admissions

Responsibilities

• Provide initial welcome to all visitors to The Bishop’s School
• Follow established procedures for checking-in all visitors to campus and documenting departure
• Act as a reliable source for daily schedule and other campus information
• Manage the School’s main phone line providing prompt and courteous attention and assistance
• Provide backup support to the School's mailroom coordinator as needed with routing of incoming and outgoing mail and deliveries and maintaining supply closet
• Fulfill stationery requests and record inventory
• Notify Fire Department during safety drills and work closely with the Directors of Campus Operations, Facilities, and Maintenance, facilitating radio operations at front desk as needed
• Maintain high standards of professionalism, confidentiality, and integrity and perform all duties in a collegial manner
• Support the admissions team in welcoming prospective and new students/families
• Answer incoming phone calls and emails
• Document all admissions inquiries; telephone, email, and walk-in
• Cover the School’s main phone line providing prompt and courteous attention and assistance
• Coordinate schedule of campus tours, interviews and student visit days
• Develop and maintain proficiency with Finaliste Enrollment (CRM) to effectively manage department data and information
• Organize electronic files for admissions committee meetings
• Serve as a key facilitator for admissions open house events
• Submit event requests in a timely manner to facilities and events teams; confirm event date, reserve campus spaces and facilities usage, initiate furniture and equipment set up, and other event elements
• Prepare name tags admissions event attendees
• Oversee admissions event registration and check-in
• Organize refreshments and other hospitality-related elements needed for admissions functions
• Manage signage for admissions events
• Maintain work area and admissions storage space in a neat, organized manner

Qualifications

• Associate’s degree required, bachelor’s degree preferred
• At least 3 years of experience in a clerical or administrative support role
• Demonstrated ability to communicate in a professional and clear manner verbally and in writing
• Experience with the operation of standard office equipment
• Effective time management skills and the ability to attend to numerous tasks and projects simultaneously with attention to detail and accuracy
• Demonstrated ability to exercise good judgement troubleshoot issues as they arise
• Ability to work independently and as a collaborative team member
• Basic proficiency with Google Workspace and aptitude for learning new technology
• Proficiency with Zoom, Microsoft Office a plus
• Multilingual fluency may be a plus-factor; English + Spanish, Korean, or Mandarin

Pay

The anticipated compensation range for this position is $28/hour - $34/hour based on experience.