Administrative Assistant, Office of the Head of School

Essential Functions/Primary Duties and Responsibilities

• Answer incoming calls and emails, greet all visitors to the office.
• Provide assistance, information, and support.
• Manage the logistics of meetings, conferences, and special events.
• Primary duties include booking rooms, coordinating schedules, managing vendors, arranging travel and lodging, and ensuring technology needs are met.
• Assisting with Trustee weekend meetings and events which may include evening and weekend work.
• Other duties as assigned to support an effective and well-functioning Head of School office.

Skills Needed

• Excellent verbal and written communication skills.
• Able to organize and prioritize work in an ever-changing environment.
• Highly experienced in Microsoft Office (Word, PowerPoint, Excel, Outlook and Teams).
• Experienced with Canva design tools.
• Work independently with little supervision.
• Excellent interpersonal skills to work cooperatively with faculty and staff across campus.

Qualifications

• Maintain electronic file storage for shared HOS documents to facilitate seamless collaboration across the team.
• Experience supporting a team and collaborating with peers.
• Bachelor’s degree preferred with five years of experience working in a fast-paced organization/professional setting as an executive administrative assistant, office manager or similar role.