Administrative Assistant/Receptionist

Key Position Overview

The Administrative Assistant provides direct support to the Director while managing front desk operations, enrollment communication, and compliance documentation. This individual plays a critical role in maintaining professionalism, structure, and consistency in school operations. This position may also require occasional classroom support when operationally necessary.

What You'll Do

• Front Office & Reception
• Main responsibility is to greet families, visitors, and vendors with a welcoming and professional demeanor
• Answer phone calls and respond to emails in a prompt and courteous manner
• Manage visitor sign-in procedures and security protocols in a timely and efficient manner
• Maintain a clean, organized, and welcoming front office environment
• Administrative & Director Support
• Aid the Director with scheduling, reporting, and documentation, while ensuring accuracy and compliance
• Maintain accurate and up-to-date student files in accordance with DECAL regulations
• Track enrollment paperwork and immunization records to ensure smooth student transitions
• Support billing, tuition authorization, and payment tracking to maintain accurate financial records
• Prepare professional correspondence and school communications, including scheduling tours with prospective families
• Enrollment & Marketing Support
• Respond promptly to all website inquiries and social media leads, providing timely and relevant information to prospective families
• Track prospective family communications to ensure efficient enrollment processes
• Support social media updates and engagement to promote the school's mission and values
• Aid in marketing initiatives and event coordination to maintain a strong school presence
• Compliance & Documentation
• Ensure strict compliance with Georgia Bright from the Start / DECAL policies, maintaining accurate and up-to-date records
• Maintain accurate attendance and regulatory documentation to ensure compliance
• Track required staff training and licensing records, ensuring all staff members are up-to-date and compliant
• Follow all internal school policies and procedures without exception
• Classroom Support (As Needed)
• Provide support in classrooms during staff absences or high-need periods, maintaining a safe and engaging learning environment
• Assist teachers with supervision, transitions, and classroom organization to ensure smooth daily operations
• Support student engagement while maintaining school behavioral standards, promoting a positive and inclusive classroom environment
• Uphold all health, safety, and ratio requirements, ensuring the well-being of all students and staff

Requirements

• Highly professional in communication and conduct
• Pleasant, welcoming demeanor
• Compliant and able to follow school policies and DECAL regulations precisely
• Strong time management and problem-solving ability
• Punctual and dependable
• Detail-oriented and highly organized
• Ability to maintain confidentiality at all times
• Familiar with Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
• Comfortable navigating childcare management systems (Procare preferred)
• Tech-savvy
• Strong follow-up skills on inquiries and enrollment leads

Benefits

Common Questions

• What ECE credentials are required for this position?
• No credentials required for this role.
• What does this position pay?
• This Administrative Assistant/Receptionist role pays $15 to $18/Hr.
• Is this full-time or part-time?
• This job is Full Time.
• Where is Science Akademeia, The Atlanta Preschool of Science located?
• Science Akademeia, The Atlanta Preschool of Science is located at 9550 Nesbit Ferry Road, Alpharetta, GA.