Sales & Marketing Administrative Assistant

About the Role

This position provides administrative support to the Executive Assistant to the President & CEO while also supporting the Sales & Marketing Department in executing a diverse range of initiatives, including daily miscellaneous tasks.

Responsibilities

• Provide administrative support and back-up to the Executive Assistant to the President & CEO for various tasks.
• Follow up on potential media and speaking engagement opportunities for the President & CEO, evaluating and recommending those aligned with corporate initiatives.
• Coordinate, vet, plan, prepare, and communicate (internally and externally) selected speaking engagements.
• Actively support and contribute to key organizational committees, focusing on the Bigelow Tea Community Challenge and other donation activities.
• Lead and contribute to the coordination of trade shows, sales/marketing meetings, sustainability events, sampling events, tea education, and competitive tea tastings.
• Assist in financial management for events, including budget creation and expense monitoring.
• Coordinate sampling and tea education events (internal or external).
• Coordinate competitive product tastings and capture findings.
• Assist in sample packing for tea education events as directed by R&D managers.
• Assist in the coordination of sustainability events as directed by the Corporate Responsibility manager.
• Manage and coordinate all aspects of the Campus Rep program, including budget management, recruiting reps, coordinating events, and summarizing year-end results.
• Provide additional experiential marketing support as needed.
• Lead and support the management of promotional materials/collateral, including budgeting, inventory, and sourcing new ideas.
• Maintain the appearance of key conference rooms, the third-floor kitchenette, and product display areas within the Fairfield facility.
• Manage office supplies for the Fairfield location.
• Handle sweepstakes fulfillment and coupon execution as needed.
• Administer the display shipper process.
• Serve as a member of the Ergonomics committee, Fairfield Green Team, and Bigelow Tea Community Challenge Committee.
• Perform other Sales & Marketing administrative tasks as they arise.

Skills

• Flexibility and fluidity in handling miscellaneous daily tasks and requests.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work well with all levels of management, staff, and external stakeholders.
• Event planning and coordination experience.
• Creativity in marketing communications to engage internal or external audiences.
• Ability to adapt to competing demands while maintaining high levels of service and responsiveness.
• Ability to quickly understand and align with corporate initiatives and culture.
• Discretion in handling confidential information.
• Technically savvy with working knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook).
• Professionalism in navigating challenges and changing priorities.

Qualifications

• College graduate with a degree in Business Administration, Marketing, and/or Communication preferred.
• Experience as an Event Planner, Marketing Coordinator, or Executive Support is a plus.
• 7+ years of relevant experience.

Travel Requirements

5% travel required.