Sales Estimator/Project Manager

Key Responsibilities

• Vet, track, and organize incoming bid opportunities from repeat customers and new leads
• Proactively seek new business and customers in the Arizona commercial construction market (or assigned territory)
• Build and maintain relationships with general contractors, developers, and owners to grow the customer base
• Maintain 100% compliance in FollowUp CRM, ensuring all sales leads, bid opportunities, and pipeline activity are accurately logged and kept up-to-date on a weekly basis; no lead or bid is to go untracked or fall behind in the system
• Perform thorough plan reviews, quantity take-offs, and material and labor cost build-ups
• Conduct margin analysis and develop competitive bid strategies
• Prepare and submit polished, accurate bid packages and proposals on time
• All bids exceeding $50,000 in contract value must be reviewed and approved by the Director of Sales or Regional Vice President prior to submission
• Bid margins must align with thresholds established by the Director of Sales / Regional Vice President; submitting a bid below authorized margin levels is not permitted without prior written approval from the Director of Sales or Regional Vice President
• Conduct bid follow-up and maintain pipeline analysis to convert awarded bids into signed contracts
• Negotiate scope, terms, and pricing to close won opportunities
• Cook up and manage submittals and shop drawings; establish project files, safety documentation, and client compliance paperwork
• Handle bonding, pre-qualification, and client onboarding requirements
• Conduct site visits with Superintendents for scope verification and project scheduling prior to mobilization
• Manage labor scheduling throughout project execution; material procurement is handled by the Preconstruction team
• Issue, negotiate, and track Change Orders; maintain schedule of values (SOV) and project cost controls
• Serve as the primary point of contact for client communication during project execution
• Oversee invoicing milestones and ensure timely, accurate billing through project closeout

Skills & Competencies

• Proven ability to read and interpret construction plans, specifications, and scopes of work
• Strong estimating skills with demonstrated track record of winning competitive bids
• Ability to manage multiple projects and competing deadlines simultaneously
• Excellent written and verbal communication skills for client, subcontractor, and team interaction
• Detail-oriented with strong organizational and time management skills
• Proficiency with Microsoft Office Suite; experience with construction or estimating software preferred (e.g., Procore, Bluebeam, Sage)
• Ability to work cross-functionally with field Superintendents, estimating, and accounting teams