Sales Assistant

About the role

This role is responsible for keeping the sales process organized from discovery call to follow-up. You'll attend client meetings, document hiring needs, coordinate closely with the recruitment team, and ensure every opportunity moves through the pipeline. The ideal candidate is proactive, highly organized, detail-oriented, and confident communicating with clients in English.

Key Responsibilities

• Attend discovery and sales calls, taking detailed notes on client needs, hiring requirements, and next steps.
• Share meeting recordings and organized notes with the Head of Recruitment to support the creation of accurate job descriptions.
• Draft and send follow-up emails after sales meetings.
• Send overview emails and relevant information to prospective clients.
• Schedule and reschedule sales meetings when needed, ensuring calendars remain organized.
• Maintain an accurate sales pipeline, keeping detailed records of every opportunity and stage.
• Manage the follow-up pipeline, ensuring every prospect receives timely communication.
• Work closely with the recruitment team to prepare candidate shortlists for prospective clients.
• Conduct quarterly follow-ups with prospects that became inactive or chose not to move forward, with the goal of reopening conversations.
• Maintain organized records, notes, and tasks within Asana.
• Prepare meeting agendas and recap notes for internal team alignment.
• Track outstanding action items and ensure commitments made during sales calls are completed.
• Identify opportunities to improve sales processes and recommend more efficient workflows.

Key Qualifications

• No previous experience needed.
• Excellent written and verbal English communication skills.
• Exceptional attention to detail with strong note-taking and documentation abilities.
• Experience maintaining CRMs or project management systems with accurate records.
• Highly proactive and able to take ownership of responsibilities without constant supervision.
• Comfortable communicating with clients and internal teams in a professional manner.
• Strong organizational skills with the ability to keep pipelines, follow-ups, and documentation up to date.
• Experience using Asana, HubSpot, Salesforce, or similar CRM/project management tools is preferred.
• Must own and be able to use a working computer with high-speed internet.
• Must be ENGLISH-SPEAKING.

Nice To Have

• Experience in a sales support, sales assistant, or customer-facing administrative role.
• Experience working in a staffing, recruiting, or agency environment.
• Familiarity with the recruitment process and hiring terminology.
• Experience coordinating between sales and recruitment teams.
• Background supporting account executives or business development teams.

Pay

$1,600/mo

Schedule

9:00am–5:00pm CST