RN Supervisor - Clinical Surgery Scheduling ASC

Primary Responsibilities

• Independently manages all aspects of surgical and endoscopy case scheduling within the ASCs
• Analyzes case length, staffing availability, supply/equipment needs, and anesthesia resources to optimize case placement and turnover
• Identifies and resolves equipment or scheduling conflicts before they impact surgical operations
• Actively monitors open block time and coordinates outreach to physicians and clinic schedulers to fill open capacity
• Leads scheduling meetings with ASC site-specific OR lead, anesthesia, and leadership as needed
• Maintains strong, collaborative relationships with surgeons and their office staff
• Acts as the primary point of contact for scheduling-related issues
• Assesses clinic needs and works proactively to align surgical scheduling with physician availability and patient needs
• Responds professionally and effectively in high-pressure situations, ensuring excellent customer service
• Educates clinic staff and physicians on scheduling protocols and documentation requirements
• Ensures efficient use of OR time, staff, and clinical resources
• Prevents scheduling of procedures without required equipment or trained staff
• Participates in review of resource utilization and block time effectiveness
• May assign daily tasks to unit clerks or other schedulers
• Provides backup scheduling support during peak times or staff absences
• Assists with onboarding and mentoring of new scheduling or unit clerk personnel
• Collaborates with OR leadership on workflow improvements
• Review and verify physician credentials and delineation of privileges related to procedures performed in the Ambulatory Surgery Center (ASC)
• Ensures surgical scheduling adheres to all applicable regulatory, accreditation, and internal policies
• Promotes a culture of safety and compliance in scheduling processes
• Identifies and reports potential safety concerns or non-compliance
• Participates in quality improvement initiatives related to OR efficiency and scheduling accuracy
• Tracks scheduling errors or delays and implements corrective action
• Collaborates with Quality and Clinical Managers on case flow improvements
• Acts as a clinical resource to the ASC staff regarding surgical procedures and patient needs
• Demonstrates accountability in clinical decision-making related to scheduling
• Supports overall OR operations as needed based on scope of practice

Required Qualifications

• Registered Nurse (RN), Current license in Texas
• Active TX RN License
• 5+ years as an RN in a surgical setting (OR)
• Advanced clinical judgement, surgery scheduling knowledge, computer proficiency
• Proven solid communication and organizational skills

Preferred Qualifications

• Bachelor's Degree in Nursing (BSN)
• Experience in ASC scheduling, OR clinical leadership
• Experience with surgery scheduling software (e.g. OR Manager, Cerner, Epic)
• Proven excellent interpersonal skills and demonstrated ability to lead multidisciplinary teams