Resource Advisor
Description Duties
Assists in preparing and auditing regular reports, memorandums and tracks other special funding. Corrects and/or reports discrepancies.
Develops, implements and maintains account/record keeping database, spreadsheets, reports and graphs that portray an annual and historical expenditure and consumption pattern for use in resource analysis.
Works with federal and state personnel to submit budget proposals for annual budget and financial plans. Tracks prior and current expenses as well as analyzes available data to project future expenses.
Maintains financial status of budgets and contracts and prepares close-out and other funding documents. Gathers, reviews, and evaluates information required to conduct financial and program audits.
Acts as the liaison with various Federal, State and local agencies. Inputs information into state systems including the Statewide Financial System (SFS).
Cross checks payment vouchers/receipts with applicable database(s) to ensure all payments are accurate and valid. Reconciles monthly accounts and verifies expenditures and balances with Federal comptroller and State finance personnel.
Captures and records labor, materials, contract information and costs per work order. Coordinates with appropriate staff on purchasing and procurement matters.
Compiles final project costs and provides information to appropriate staff. Coordinates facility information with real property and other staff to ensure accuracy of data and tracking.
Notifies when account balances are becoming low or when other actions are required. Assists in managing data systems which may include the Integrated Engineering Management System (IEMS) program and the General Fund Enterprise Business System (GFEBS).
Represents the department at various financial meetings. Attends and completes additional training as required. May require periodic travel. May require overtime.
Job Requirements
Knowledge of accounting processes. Must be proficient in Microsoft Office Suite. Must be able to operate small office machines to include calculating machine, copy, scanning and facsimile equipment as well as have general knowledge of office operations such as mail procedures, filing, telephone operations, etc.
Ability to maintain account files and analytical data for auditing and historical purposes. Ability to analyze financial records and reports and locate errors. Ability to interpret historical data for the purpose of forecasting trends in spending and utility consumption.
Complete data entry and processing timely and accurately. Ability to prepare written material in a clear and concise form. Experience in meeting multiple deadlines. Must have strong organizational skills.
Ability to work independently or with other individuals in a project/team setting in accordance with supervisory guidance and direction. Ability to get along with and interact well with different groups of people, including co-workers, management, both Federal and State personnel. Ability to read and write in English.
Demonstrate reliability and trustworthiness. Good verbal and written communication skills.
Qualifications
Minimum Qualifications: Two (2) years of permanent service in a position allocated to a Salary Grade (SG) – 9 or higher, in which duties include accounting, tabulation and/or calculation of data, analysis of data, performing mathematical calculation or similar duties. OR Associate’s degree or higher from a regionally accredited college or university in finance, accounting, auditing or similar degree; plus, two (2) years of full-time experience in accounting, auditing, bookkeeping or similar duties. OR Four (4) years of full-time experience in accounting, auditing, finance, data collection and analysis or similar duties.
AND In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET or other clearance may be required.
Must be at least 18 years old and have a High School Diploma or GED.
Must have and maintain a valid driver’s license to operate a motor vehicle in the State of New York.
Must report any changes to supervisory chain and State Human Resources (MNHS). May be required to utilize vehicles for site visits and other travel.
Must report any changes in driver’s license status to supervisory chain of command.
Must be able to read and write in English.
Must be familiar with and be able to independently use commonly utilized software programs such as Microsoft Word and Excel.
Required to have or successfully complete within 90 days of receiving computer access, all training associated with assigned data systems such as SFS, GFEBS and the Statewide Learning Management System (SLMS) and/or other computer training as related to duty assignments.
At all times, the employee MUST maintain minimum standards in accordance with current, and as amended, agency, statutory and NGB requirements and directives; failure to do so will subject the individual to disciplinary action, including possible termination.
Additional Comments: This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Current Start Rate: $56,506* Job Rate: $68,630 (*All hires begin at “Start Rate” unless prior state experience affords eligibility for hiring step increase as determined by OSC.)