Rental Coordinator

Summary Of Primary Functions

Dobbs Equipment is looking for a highly organized and customer-focused Rental Coordinator to support the rental of John Deere equipment and allied products across our network. This position serves as a key link between customers, sales, and operations by coordinating rental activities, administering contracts, sourcing equipment, and ensuring a seamless rental experience from start to finish.

Essential Functions and Responsibilities

• Coordinate and administer rental agreements for John Deere equipment and allied products
• Source and allocate equipment to meet customer rental needs while optimizing fleet availability
• Ensure all customer documentation is accurate, complete, and compliant with company requirements
• Manage rental contract administration, including extensions, updates, and contract closeouts
• Audit and reconcile rental fleet utilization to support inventory accuracy
• Ensure accurate and timely invoices of all rental transactions, verifying rates, charges, and supporting documentation to maintain billing accuracy and customer satisfaction

Qualifications

• Minimum of 2 years of experience in rental operations, equipment coordination, customer service, fleet management, or a related field
• High school diploma or equivalent required; Associate's or Bachelor’s degree is preferred
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills with a customer focused approach
• Detail-oriented with a commitment to maintaining accurate records, contracts, inventory, and invoicing
• Proficient in Microsoft Office Suite, including Excel, Outlook, and Word
• Ability to work independently while collaborating effectively with cross-functional teams

Physical Demands

• The ability to sit for extended periods of time
• The ability to lift up to 50 lbs.
• The ability to focus on a computer screen for extended periods of time