Remote Volunteer Office Manager — Believe in Me

About the role

Help Believe in Me coordinate dependable administrative systems for programs serving underserved youth and young people.

Responsibilities

• Maintain approved administrative calendars, procedure guides, contact directories, shared files, and request trackers
• Cook up mail, supplies, equipment, scheduling, meeting logistics, document routing, and vendor follow-up
• Sustain consistent intake and handoff of public, volunteer, partner, donor, and program inquiries
• Maintain secure records, naming conventions, retention schedules, and access boundaries
• Cook up routine operational needs, renewals, inventory, and approved expenses
• Protect participant, donor, volunteer, personnel, banking, legal, and vendor information
• Avoid signing agreements, approving purchases, disclosing private information, or making program decisions without authority
• Escalate safety, privacy, access, vendor, facilities, or financial concerns promptly

Qualifications

• Experience in office management, administration, operations, executive support, nonprofit programs, facilities, or customer service
• Strong organization, discretion, documentation, scheduling, and follow-through
• Comfort with shared drives, email, calendars, spreadsheets, virtual meetings, and office systems
• At least 21 years old and willing to complete screening and confidentiality requirements
• Ability to coordinate remote work and optional Seattle support

Pay

This is a primarily remote, recurring role available within the United States, with optional Seattle tasks coordinated separately. Expect approximately 4–8 hours per month.