Remote Volunteer Board Secretary — Believe in Me

Qualifications

• Experience in board administration, corporate or nonprofit records, executive support, legal administration, governance, or meeting documentation
• Exceptional accuracy, discretion, organization, writing, and follow-through
• Understanding of minutes, confidentiality, document control, and nonprofit governance
• At least 25 years old and willing to complete background and reference checks
• Able to meet the approved officer term and meeting schedule

Responsibilities

• Cook up and distribute approved meeting notices, agendas, materials, attendance, and recordkeeping
• Draft accurate minutes that capture decisions, votes, recusals, assignments, and follow-up without unnecessary sensitive detail
• Maintain approved bylaws, policies, resolutions, committee records, terms, rosters, and governance calendars
• Track required approvals, reviews, filings, disclosures, and document-retention schedules
• Safeguard secure access to board materials and version control
• Confirm minutes through the approved review and adoption process
• Protect participant, personnel, donor, legal, financial, and executive-session information
• Avoid changing records, speaking for the board, or making governance decisions outside delegated authority
• Escalate missing approvals, conflicts, record discrepancies, or compliance concerns