Regulatory Compliance Coordinator

About the role

Develops, coordinates and administers records management policies, procedures, guidelines, activities, initiatives and training to ensure the City’s compliance with federal, state and local government record regulations.

Responsibilities

• Coordinates records management compliance programs and activities.
• Assists management and staff in developing procedures or initiatives to ensure compliance with records control schedules, records storage policies, electronic storage system policies, and other records management policies.
• Maintains a working and in-depth knowledge of applicable records management regulations and statutes, and city-wide records management practices and systems.
• Monitors, reviews or observes policies, procedures, processes or employees to ensure compliance with regulations.
• Submits compliance forms, documents or reports to regulatory agencies on a timely basis and in conformance with applicable regulations.
• Briefs management and ensures staff are fully informed on pertinent regulatory issues and concerns.
• Provides information required for decision-making.
• Recommends or develops and presents briefings, training programs and workshops.
• Acts as a liaison between city departments to help develop and clarify standards and policies.
• Maintains stock of reference and resources materials.
• Distributes applicable policies, regulations, or updates as needed.
• Reviews proposed legislation and rules and provides comments to represent the City's and the public's interest in the legislative process.
• May attend conferences, presentations, hearings or training workshops on regulatory issues in an information gathering capacity.
• Measures and evaluates, quantitatively and qualitatively, program effectiveness and makes recommendations for improvement.

Requirements

Requires an Associate’s degree in Business Administration or a field related to area of compliance, and one year of experience in the area of compliance. Two years of responsible experience in the area of compliance may be substituted for the degree requirement.

Preferences

Preference will be given to applicants with experience in: information science and/or public administration; Microsoft Office 365 applications; and process improvement methodologies. Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for.

Working Conditions

Office position with 20% field work. There are occasional exposures to significant levels of heat, cold, moisture and air pollution.

Pay

Pay grade 17. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Schedule

Workdays: Monday - Friday, Hours: 8:00am - 5:00pm, subject to change.