Registration & Elections Supervisor

Responsibilities

• Supervises, directs, and evaluates assigned staff
• Develops and oversees employee work schedules to ensure adequate coverage and control
• Compiles and reviews timesheets
• Approves/processes employee concerns and problems and counsels or disciplines as appropriate
• Assists with or completes employee performance appraisals
• Directs work
• Acts as a liaison between employees and management
• Trains staff in operations, policies, and procedures
• Organizes, prioritizes, and assigns work
• Prioritizes and schedules work activities in order to meet objectives
• Ensures that subordinates have the proper resources needed to complete the assigned work
• Monitors status of work in progress and inspects completed work
• Consults with assigned staff to assist with complex/problem situations and provide technical expertise
• Provides progress and activity reports to
• Assists with the revision of procedure manuals as appropriate
• Conducts elections
• Supervises personnel to ensure that all elections are conducted in accordance with state and federal laws and regulations
• Secures early voting locations and recommends schedule
• Appoints site managers and determines staffing requirements for early and election day voting
• Works with polling locations and County Information Technology staff to ensure technology capabilities
• Develops and reviews training for compliance with election laws
• Monitors early voting traffic
• Recommends changes in procedures to resolve issues
• Conducts election night precinct check in, election audit and preparation of precinct statistics
• Monitors election tasks lists
• Monitors election software programming
• Oversees financial filings process
• Implements, monitors and maintains registration functions and processes
• Reviews registration functions and processes such as felon registrations, duplicate voters, citizenship verification, jury summons questionnaires, provisional voting, election night precinct check in and election audit
• Monitors and ensures compliance with established protocols and procedures
• Updates protocols and procedures as needed
• Prepares and completes a variety of registration, production and election reports
• Compiles and/or tracks various administrative and/or statistical data
• Generates and prepares data
• Submits all mandated reports to local, state and federal regulatory agencies or others as required
• Maintains related records
• Maintains training and procedure manuals
• Develops, updates, and revises manuals for all procedures involving voter registration and election functions
• Interprets, applies, and ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures
• Initiates any actions necessary to correct deviations or violations
• Maintains a comprehensive, current knowledge of applicable laws/regulations and pending legislation that may impact department operations
• Maintains an awareness of new products, methods, trends and advances in the profession
• Assists in developing and implementing department budget
• Reviews budgetary needs and makes recommendations to the director
• Monitors expenditures against approved budget

Qualifications