REGISTRAR, CTE

Essential Functions

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Affords assistance and information to students with applying, testing, and registering for the technical center.
• Affords assistance and information to students with generating email accounts.
• Enters and updates student records in CampusVue.
• Maintains student industry certification and job placement data in CampusVue.
• Generates and verifies student transcripts and certificates.
• Based on area of assignment, may be required to collect tuition or other monies.
• Fulfills historical transcript requests.
• Administers state-required tests.
• Affords assistance and information to teachers with electronic record keeping in CampusVue.
• Affords assistance to the database coordinator with FTE error reports.
• Affords assistance to the guidance counselor with student recordkeeping functions.
• Maintains a filing system for all student-related records.
• Answers the telephone to provide assistance and information to the public.
• Greets and assists visitors and staff members.
• Maintains a professional atmosphere in the office.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a postage machine, fax, scanner, and copier.
• Reports information in a timely and accurate manner.
• Keeps up to date on current technology, as job appropriate, being used by OCPS.
• Attends training to ensure skill level in various technologies is at the level required to perform in current position.

Marginal Functions

• Front desk coverage.

Minimum Training And Experience

A high school diploma or GED; supplemented by up to two (2) years previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

Performance Aptitudes

• Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.
• Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations. Also includes lead person/uniformed officer guidance and direction involving instructing, reviewing work, maintaining standards, and coordinating activities.
• Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to start, stop, operate and monitor the functioning of heavy equipment and materials used in transporting hazardous waste, as well as testing chemicals, devices and equipment.
• Verbal Aptitude: Requires the ability to utilize a wide variety of reference, design, descriptive, legal, advisory and consulting data and information.
• Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; calculate decimals/percentages.
• Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
• Situational Reasoning: Requires the ability to exercise the leadership, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA Compliance

Physical Ability Tasks involve the ability to exert extremely heavy physical effort in very heavy work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and the lifting, carrying, pushing, and/or pulling of objects and materials in excess of 100 pounds. Sensory Requirements Most tasks require visual perception and discrimination. Some tasks require the ability to perceive and discriminate colors or shades of colors. Some tasks require the ability to perceive and discriminate odors. Some tasks require the ability to perceive and discriminate depths. Some tasks require oral communications ability. Environmental Factors Tasks are regularly performed with exposure to adverse environmental conditions, such as smoke, dust, pollen, odors, fumes, temperature extremes, machinery, explosives, traffic hazards, toxic/poisonous agents, and disease or pathogenic substances.

Regular Schedule

Monday through Friday. 8 Hours per week. Summer hours may vary.