Regional Accounts Payable Specialist

About the role

Midway Mechanical Services is seeking a Regional Accounts Payable Specialist to support its growing Pacific Northwest operations. This full‑time, on‑site position in Draper, UT offers an accounting professional with construction or mechanical contracting experience the chance to manage accounts payable for multiple business units while gaining exposure to job costing, work‑in‑progress (WIP) reporting, and project accounting. The role provides a clear career path toward a Project Accountant position.

Responsibilities

• Process high‑volume accounts payable invoices for multiple business entities.
• Review and code invoices to the appropriate general ledger accounts, jobs, phases, and cost codes.
• Process job‑cost labor timecards and maintain accurate project cost records.
• Match invoices to purchase orders and subcontract agreements.
• Maintain vendor and subcontractor relationships while resolving billing discrepancies.
• Verify vendor statements and reconcile outstanding balances.
• Assist with weekly cash requirements and payment scheduling.
• Support month‑end close activities, AP accruals, and account reconciliations.
• Maintain accurate AP documentation for audits and financial reporting.
• Assist with vendor setup, W‑9 collection, 1099 reporting, lien waivers, retainage tracking, and subcontractor compliance.

Required Qualifications

• 2‑4 years of high‑volume accounts payable experience.
• Construction, mechanical contracting, and/or job‑cost accounting experience.
• Experience coding invoices to jobs and cost codes.
• Experience with construction accounting software such as Davisware Vision, QuickBooks, NetSuite, Vista, Foundation, Sage, or similar ERP systems.
• Strong Excel and computer skills.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple deadlines in a fast‑paced environment.

Preferred Qualifications

• Knowledge of lien waivers, retainage, subcontractor compliance, and 1099 reporting.
• Experience working in a multi‑company or shared services accounting environment.

Benefits

• Medical, dental, vision, and pet insurance.
• 401(k) with up to a 4% company match.
• Health Savings Account (HSA) contributions.
• Company‑paid life insurance, long‑term disability (LTD), and Employee Assistance Program (EAP).
• Up to 20 days of Paid Time Off (PTO) plus 7 paid holidays.
• Career advancement opportunities within a growing national organization.

Pay

Starting wage: $30‑$35 per hour, depending on experience.

Schedule

Full‑time.