Accounts Payable Specialist

About the role

We are looking for an Accounts Payable Specialist to support a mission-driven organization in the transport and relocation industry based in San Antonio, Texas. This long-term contract opportunity is ideal for a detail-focused accounting specialist who can manage invoice processing, reconciliations, and payment activity while partnering closely with accounting leadership and branch teams. The role offers the chance to contribute to accurate financial operations in a fast-paced environment that values service, precision, and collaboration.

Responsibilities

• Review invoices submitted from branch locations to confirm proper expense classification and coding before final processing.
• Enter general office and employee benefit invoices into the accounting system with a high level of accuracy and consistency.
• Assign costs to the correct general ledger accounts and prepare supporting allocations for shared or company-wide expenses.
• Import and post invoice batches, then coordinate payment activity through check processing and other approved methods.
• Provide required payment details to the appropriate internal stakeholders to ensure timely disbursement of funds.
• Complete monthly reconciliations for bank accounts and clearing accounts, including customer- and carrier-related balances.
• Record selected financial activity related to driver commissions and maintain accurate supporting documentation.
• Work closely with branch-level accounts payable staff and senior accounting leadership to support daily accounting operations and administrative needs.
• Follow workplace safety expectations and assist with additional accounting or operational tasks as assigned.

Requirements

• At least 3 years of accounts payable experience, including invoice review, coding, and payment processing.
• Strong knowledge of account coding, invoice matching, check runs, and ACH or other electronic payment procedures.
• Proficiency with Microsoft Excel, including formulas, along with solid working knowledge of Word, PowerPoint, and other Microsoft Office applications.
• Experience using Great Plains accounting software is preferred.
• Excellent written and verbal communication skills with a customer-focused and detail-oriented approach.
• High attention to detail with the ability to maintain accuracy, analyze data, and follow through on assignments.
• Proven ability to organize competing priorities and meet deadlines in time-sensitive situations.