Accounts Payable Specialist

Responsibilities

• Process payments accurately and timely, including electronic payments and check printing, in accordance with company policies and procedures.
• Work across multiple ERP systems to enter, review, and reconcile accounts payable transactions in a non-integrated, multi-system environment.
• Research invoices and master data to resolve discrepancies, identify issues, and ensure accurate and complete vendor and transaction records.
• Protect enterprise assets by analyzing complex, high-risk and difficult transactions using various tools and documentation specific to payables.
• Interpret and apply corporate financial policies, relevant legislation, and accounting principles with minimal supervisory review.
• Monitor internal accounting controls related to accounts payable to safeguard company assets and ensure compliance with established policies and procedures.
• Support critical financial cycles, including period end and year end close, financial reporting, budgeting, forecasting, physical inventory, and internal and external audits.
• Prepare, compile, analyze, and review complex financial transactions and related summaries, such as balance sheet account reconciliations, expenses impacting the profit and loss statement, and intercompany transactions.
• Develop and maintain positive relationships with customers, suppliers, and internal business partners through effective problem solving, communication, and collaboration.

Essential Skills

• At least 1 year of accounts payable (AP) experience.
• Hands-on experience with payments processing and invoice processing in an accounting or finance environment.
• Experience working with purchase orders and related AP documentation.
• Proficiency in Excel, including pivot table creation and improving or refining reports.
• Experience working across multiple ERP systems and adapting to a non-integrated, multi-system environment.
• Strong analytical skills to review and interpret complex financial transactions and supporting documentation.
• Understanding of basic accounting principles and financial controls as they relate to accounts payable.
• Ability to interpret and apply corporate financial policies and relevant regulations with minimal supervision.
• Strong attention to detail and accuracy in handling high-volume, high-risk transactions.
• Effective communication and interpersonal skills to build positive relationships with internal and external stakeholders.
• Ability to work independently with minimal management direction while collaborating effectively within a team.

Additional Skills & Qualifications

• Experience supporting period end and year end close processes, including reconciliations and reporting, is beneficial.
• Exposure to budgeting, forecasting, and audit support activities is a plus.
• Experience with ERP consolidation projects or system change initiatives is advantageous.
• Familiarity with Coupa or other invoice automation tools is a strong plus.
• Experience in a large accounting and finance team environment is helpful.

Work Environment

• The role is based in a large, modern office building with an expansive accounts payable team where team members have specialized focuses across different AP functions.
• Multiple AP leaders oversee distinct process areas, creating a structured and collaborative environment.
• The organization is actively consolidating ERP systems and increasing invoice automation through tools such as Coupa, offering exposure to evolving technologies and process improvements.
• The position follows a hybrid schedule, typically three days in the office and two days working from home, with flexibility to work from home for situations such as illness or personal appointments.
• Training occurs both remotely and onsite, with close support from designated team members.
• Standard working hours are generally 7:30 a.m. to 4:00 p.m. or 8:00 a.m. to 4:30 p.m., providing a predictable daytime schedule in a supportive, growth-oriented setting.