Accounts Payable Specialist

About the role

The Accounts Payable Specialist acts as the single individual responsible for the accuracy of supplier payments and of the accounts payable function. Responsibilities include timely execution of the payment process, accurate entry of invoices into the Oracle Payables ERP system, and prepare, review and reconcile accounting reports. The Accounts Payable Specialist achieves this objective by working with Bradford White Corporation employees, suppliers, manufacturing reps and consultants.

Responsibilities

• Issue new supplier forms and maintain proper documentation on file for all vendors including W9, contact information, banking information, and tax information for 1099 purposes.
• Verify supplier banking information for all changes to electronic banking information.
• Review invoices received from suppliers (paper or electronic). Forward invoices to approver and follow-up if necessary.
• Enter approved invoices in the Oracle Accounts Payable ERP system.
• Process Corporate employee expense reports and ensure compliance with the BWC T&E policy.
• Execute payment runs including payment file transfers to bank, check printing, positive pay file processing, and manual wire payments as required.
• Administer company P-card program, assist employees with P-card questions and issues.
• Maintain petty cash account and reconciliation.
• Perform other duties including medical billing, intercompany rebilling, sales allowances, sales and use tax filings, and supporting accounting department team members as needed.
• Suggest and implement enhancements to accounts payable function including increasing functionality of the Oracle Accounts Payable system, increasing electronic payment usage, enhancing paperless approval of invoices and increasing paperless storage of invoices and accounting documents.
• Develop standard operating procedures and provide training to ensure payment run processing and accounts.

Requirements

• Associate’s degree in accounting or equivalent work experience
• 5 years of relevant work experience
• Proficiency with Accounts Payable systems, Oracle experience a plus
• Proficiency with Microsoft Outlook, Word, and Excel
• Strong math and problem-solving skills to be applied in a manufacturing environment
• Situational leadership, ethics, problem-solving, strategic thinking, and cultural competency
• Effective communication skills to clearly communicate information to others, to include management
• Strong customer service skills, including active listening, prompt service and follow-up
• Ability to evaluate data and consider decision impact across multiple areas
• High degree of self-motivation and the ability to work independently
• Strong time management, multi-tasking ability and independent work skills
• Maintain confidentiality when required
• Strong organizational skills

About the Company

Throughout a history dating back to 1881, Bradford White Corporation has been manufacturing some of the most high-performing, technologically advanced, and energy-saving products to the world market. While many manufacturers continue to move production out of the country, we continue to invest in America. We are proud to have millions of products installed for millions of satisfied customers all over the world. Our essential products continue to support the health, safety, sanitation, and infrastructure of communities. For the Bradford White family of companies, customer satisfaction is our greatest reward, and we remain steadfast in our commitment to deliver products that are Built to be the Best®.

Today, we employ over 2000 employees with corporate headquarters in Ambler, Pennsylvania, and manufacturing operations in Michigan, Minnesota, Massachusetts, Wisconsin, and New Hampshire. We also have assembly operations in North Carolina and a distribution and training center in Ontario, Canada.