Referral Coordinator

About the role

This role will support one of our new clinics opening this fall (anticipated October 1, 2026). The expected start date for this position will fall between August 25 and September 8, 2026, allowing time for onboarding and hands‑on training at our Hudson and Spring Hill clinics prior to opening. Additional details about the training timeline and expectations will be reviewed during the interview process.

What You’ll Do

• Own the referral, start to finish

• - Submit referrals and authorizations with complete, accurate information

• - Track approvals, denials, and next steps to keep care moving

• - Coordinate records and documentation so specialists have what they need

• - Document thoroughly in the EMR and maintain clean, accurate patient files

• Keep patients informed and on track

• - Schedule specialist appointments and follow up until completion

• - Verify insurance and eligibility to prevent delays

• - Respond to patient and provider inquiries with concierge‑level support

• - Provide clear instructions so patients know exactly what to expect

• Be the connector across teams

• - Partner with providers to create seamless patient experiences

• - Collaborate with clinical staff to keep care coordinated

• - Support front office and MA workflows when the clinic needs an extra hand

• - Contribute to care team discussions that strengthen patient outcomes

• Improve the work over time

• - Identify workflow gaps and help refine referral processes

• - Maintain a patient‑first mindset while upholding clinic standards

• - Embrace a team‑first mindset by supporting clinical and front office operations while growing your skills along the way

About You

• You bring:

• - 3+ years as a referral coordinator or medical assistant, ideally in primary care

• - 2+ years managing referrals from primary care to specialists

• - Strong communication skills that build trust with patients, providers, and teammates

• - The ability to multitask, prioritize, and stay organized in a fast‑paced clinic

• - Compassion, professionalism, and a patient‑first mindset

• - High attention to detail and commitment to excellence

• - Composure and focus when things get busy

• - A collaborative spirit and willingness to learn

• - Alignment with our core values: Heart, Excellence, Accountability, Resilience, and Teamwork

• You stand out if you:

• - Are a Certified Medical Assistant (CMA)

• - Have experience supporting both front office and clinical workflows

• - Are bilingual in English and Spanish

• - Proactively identify workflow gaps and help strengthen referral processes

• - Bring warmth, clarity, and concierge‑level support to every patient interaction

Why You’ll Love Working Here

• Make An Impact Every Day

• Be part of a mission-driven team transforming primary care for seniors. Your work directly supports better outcomes, better coordination, and better experiences for some of the most vulnerable patients in healthcare.

• Work That Actually Matters

• We’re not a volume-driven system, we’re accountable for outcomes. That means your work directly contributes to quality care, patient satisfaction, and meaningful improvements in how healthcare is delivered.

• Build And Grow With Us

• We’re building more than a company, we’re building careers. As we expand, you’ll have opportunities to grow your skills and take on new challenges.

• Strong, Transparent Compensation & Benefits

• - $19-25 per hour, based on experience and qualifications

• - Generous annual performance bonus

• - Health, dental, and vision insurance

• - Paid time off + paid sick time

• - 401(k) with company match

Our Selection Process

• Application → Initial interview → Skills/experience interview → Clinic visit + short values interview → References

Equal Employment Opportunity and Commitment to Diversity

We will extend equal employment opportunity to all applicants without regard to age, race, ethnicity, sex, religion, sexual orientation, gender identity, socioeconomic background, disability status, military affiliation, pregnancy or any other status protected under federal, state and local laws. We encourage all who share our mission to apply. Greenbrook Medical will provide reasonable accommodations during the recruitment process. If you need additional accommodations or assistance, do not hesitate to contact our People team at recruiting@greenbrookmedical.com.