Recruitment Coordinator

About the role

This assignment is anticipated to be a 6-month contract with strong potential for extension; however, Apex Systems cannot guarantee the length of this assignment. This will also have a first-shift Monday–Friday schedule. Candidates must be able to work onsite in Greensboro, NC.

Responsibilities

• Provide administrative support throughout the recruitment lifecycle, ensuring a smooth and efficient hiring process.
• Partner closely with recruiters and hiring teams to understand hiring priorities and support recruiting activities.
• Open, update, and maintain job requisitions within the applicant tracking system once approvals are received.
• Carefully coordinate job postings and ensure requisition details are accurate and up to date.
• Schedule interviews and coordinate calendars between candidates, recruiters, hiring managers, and interview teams.
• Arrange travel and logistics for candidates as needed.
• Facilitate pre-employment activities, including background checks, drug screenings, and related onboarding requirements.
• Prepare and coordinate offer documentation and distribute new hire paperwork following approval.
• Provide new hires with onboarding guidance, orientation details, and first-day instructions.
• Maintain recruiting records and documentation while ensuring data accuracy and confidentiality.
• Generate recruiting reports and support ad hoc reporting requests as needed.
• Deliver a positive candidate experience through timely communication and professional follow-up.

Requirements

• 2+ years of experience in recruiting coordination, talent acquisition support, HR administration, or a related field.
• Experience supporting high-volume recruiting or corporate hiring processes preferred.
• Strong organizational skills with exceptional attention to detail.
• A customer-focused mindset with the ability to provide a positive candidate and stakeholder experience.
• Excellent verbal and written communication skills.
• Basic knowledge of employment practices and recruiting processes.
• Strong proficiency in Microsoft Office and Windows-based applications.
• Experience working with applicant tracking systems or HR systems.
• Experience with SuccessFactors is preferred.

Qualifications

• Experience coordinating onboarding activities for new hires.
• Experience supporting background screening and pre-employment processes.
• Previous experience in a corporate HR, recruiting, or talent acquisition environment.

Skills

• Microsoft Office and Windows-based applications.
• Applicant tracking systems or HR systems.
• SuccessFactors.

Benefits

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Pay

Weekly pay, direct deposit, competitive pay rates.

Schedule

First-shift Monday–Friday schedule.

Contact Information

To learn more about Everforth Apex Systems, visit their website at https://www.everforthapex.com/. For information on employment opportunities or to apply for a position, please contact our Benefits Department at [email protected] or 804-523-8228.