Recruiting & HR Coordinator

About the Company

Airspace is a pioneering technology-enabled freight forwarder committed to transforming the logistics industry by ensuring the swift, secure, and transparent delivery of mission-critical packages worldwide. Headquartered in Carlsbad, California, with a European presence in Amsterdam, The Netherlands, Airspace leverages cutting-edge AI and machine learning technologies to optimize global logistics operations. Our dedicated team utilizes proprietary data and innovative solutions to coordinate a vast network of drivers and airlines, ensuring that vital items such as transplant organs, aircraft parts, and sensitive semiconductors reach their destinations efficiently. As a rapidly growing organization, we serve an expanding global client base and are driven by a mission to redefine time-critical logistics through speed, accountability, and security.

About the Role

We are seeking a detail-oriented and proactive Recruiting & HR Coordinator to support our dynamic team during a period of rapid growth. This role is integral to building and maintaining our talent pipeline, managing the full-cycle recruitment process from sourcing candidates to onboarding new hires, and supporting essential HR operations. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, responsiveness, and a solutions-oriented approach. You will collaborate closely with senior recruiters and HR leadership to ensure a seamless candidate experience and effective HR support across departments. This position offers an exciting opportunity to contribute directly to our company's expansion and success by attracting top talent and maintaining efficient HR processes.

Qualifications

• 1–2+ years of experience in Human Resources or related administrative roles
• Experience with HRIS systems (experience with Rippling is a plus)
• Proficiency with G-Suite products (Google Workspace)
• Familiarity with compliance and benefits administration
• Strong organizational skills with exceptional attention to detail
• Excellent interpersonal and communication skills; approachable and responsive
• Knowledge of California wage and labor laws

Responsibilities

• Support full-cycle recruiting for a pipeline of open requisitions, from intake to offer, in collaboration with the Senior Corporate Recruiter
• Source active and passive candidates using LinkedIn Recruiter, Greenhouse, and other sourcing tools
• Conduct initial outreach and support early-stage screening calls to verify candidate qualifications
• Coordinate interview scheduling and logistics to ensure a positive candidate experience
• Maintain accurate candidate data and pipeline status within the ATS
• Assist in drafting and posting job requisitions to attract suitable candidates
• Support the preparation and extension of job offers in partnership with HR leadership
• Track and report recruiting pipeline metrics to monitor progress and productivity
• Assist with onboarding tasks including background checks, offer letters, and first-day arrangements for new hires
• Support New Hire Orientation sessions regularly to facilitate smooth onboarding
• Maintain employee records within the HRIS system ensuring accuracy and compliance
• Provide backup support for offboarding processes as needed
• Assist with compliance tracking, including mandated training across jurisdictions
• Partner with department leads to support broader HR initiatives and needs as they arise

Benefits

• Competitive pay scale ranging from $23.00 to $27.00 per hour
• High-quality health, vision, and dental care plans
• Unlimited Paid Time Off (PTO) policy to promote work-life balance
• Comprehensive 401(k) retirement plan with employer matching contributions
• Opportunities for professional development and career growth within a rapidly expanding company
• Collaborative and innovative work environment in a global logistics setting