HR & Recruiting Coordinator

About the role

Coastal Horizons is seeking a motivated and passionate HR & Recruiting Coordinator to join our dynamic team. This role provides hands-on support across the full employee lifecycle, splitting time evenly between recruiting coordination and general HR administration. The HR & Recruiting Coordinator works closely with, and provides direct support to, the Talent Acquisition Partner and HR Specialists, helping ensure open positions are filled efficiently and that day-to-day HR operations run smoothly.

Location & Schedule

• Location: On-site, Wilmington, NC – New Hanover County
• Schedule: Monday–Friday, 9am–5pm, 40 hours/week

Responsibilities

• Post and maintain job openings in the Human Resources Information System (HRIS) and Applicant Tracking System (ATS)
• Review applications and screen candidates against minimum qualifications
• Coordinate phone screens, interviews, and hiring manager schedules
• Maintain accurate candidate records, interview notes, and hiring statuses within the ATS
• Communicate professionally with candidates throughout the hiring process, including interview confirmations, status updates, and rejection notifications
• Assist with recruiting interns, temporary staff, and other workforce initiatives
• Represent Coastal Horizons at career fairs, college recruiting events, and community outreach activities
• Support onboarding activities to ensure a smooth transition from candidate to employee
• Assist HR Specialists with daily HR administration and HRIS maintenance
• Prepare offer letters and coordinate background and reference checks
• Support onboarding and offboarding processes, including orientation materials, benefits enrollment logistics, and exit documentation
• Maintain employee personnel files, I-9 documentation, and compliance records
• Respond to routine employee questions regarding HR policies, procedures, and benefits, escalating complex issues when appropriate
• Track employee performance review timelines and maintain documentation
• Assist with employee engagement initiatives, recognition programs, and internal communications
• Support unemployment claims, workers' compensation claims, leave tracking, and other HR administrative processes
• Assist with compliance reporting, audits, EEO documentation, and labor law postings
• Help maintain HR policies, forms, and internal resources
• Perform other duties as assigned

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered
• 0–2 years of experience in Human Resources, recruiting coordination, or administrative support
• Internship experience in HR or Talent Acquisition is welcomed
• Basic knowledge of HR practices and employment laws preferred
• Experience using an Applicant Tracking System (ATS) and/or Human Resources Information System (HRIS) is a plus
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams

Skills

• Excellent organizational and time management skills with the ability to balance multiple priorities
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Exceptional attention to detail and follow-through
• Customer-service mindset with a collaborative approach to supporting employees, hiring managers, and candidates
• Ability to work independently while contributing to a team environment
• Passion for delivering an outstanding candidate and employee experience

Benefits

• Competitive salary based on experience
• Comprehensive medical, dental, and vision insurance
• Educational loan repayment programs
• Career growth
• Retirement savings plan / 401K
• Paid time off programs, rollover hours, 14 paid holidays
• Employee engagement activities, resource groups, and diversity events