Recruiting & Hiring Specialist (ECI)

About the role

The Recruitment & Hiring Specialist supports and coordinates recruitment, hiring, onboarding, and related administrative functions for Early Childhood Impact (ECI) staff. This role supports continuous program improvement by supporting full-cycle recruitment activities, onboarding, compliance tracking, candidate communication, and cross-functional coordination with Operations, Hiring Managers, and site leadership.

Responsibilities

• Develop, implement, and refine recruitment strategies aligned with ECI staffing goals.
• Carefully coordinate onboarding activities for new hires, including appointments, transitions into work assignments, and required documentation.
• Build and maintain partnerships to attract diverse, qualified candidates who reflect the communities served.
• Coordinate key aspects of the hiring process, including applicant review, screening, interview scheduling, interview panel coordination, reference checks, and pre-employment steps.
• Conduct or support candidate assessments to evaluate qualifications, experience, and alignment with YMCA mission and values.
• Serve as a point of contact for candidates and respond to inquiries regarding job openings, hiring status, and onboarding steps.
• With the team, develop, update, and maintain onboarding procedures, materials, tracking tools, and schedules.
• Coordinate with Human Resources, Workforce Development, Operations, and Center/site leaders to ensure timely staffing, file completion, and a positive onboarding experience.
• As needed, post, maintain, and monitor job openings and candidate pipelines across recruitment platforms.
• Maintain accurate files, data entry, and reporting related to staffing, licensing, funding, compliance, staff qualifications, and staff placements.
• Support tracking and facilitation of employee pre-employment and ongoing requirements, including health clearances, safety requirements, CPR, and other required certifications.
• Provide administrative support for day-to-day functions, including communications, staffing updates, and reporting systems.
• Market the program to potential employees using outreach campaigns, community engagement, and e-recruiting strategies.
• Ensure strong communication and coordination between ECI departments, HR, and administrative partners.
• Maintain confidentiality and handle sensitive candidate and employee information appropriately.
• Special projects and other duties as assigned.

Requirements

• AA degree or two years of equivalent coursework, BA preferred.
• Two years of experience in a high paced, diverse atmosphere; recruitment and workforce/job training preferred.
• Experience serving dual language and immigrant populations, non-traditional college students, first generation college students, and low-income workers is preferred.
• Strong organizational, customer service, written, and verbal communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, databases and other computer programs.
• Bilingual in Spanish preferred.
• Ability to manage multiple priorities and maintain a high level of confidentiality.
• Valid California Driver’s License/proof of auto insurance/annual DMV check required.
• Criminal record clearance and health requirements that include physical exam, TB screen and immunization.

Qualifications

• Functions are carried out in keeping with the Goals, Mission, and Policies of the YMCA of the East Bay.
• Under direction of the ECI Operations department.

Skills

• Strong organizational, customer service, written, and verbal communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, databases and other computer programs.
• Bilingual in Spanish preferred.

Benefits

• Medical, Dental, and Vision Insurance – Full-time employees are eligible for heavily subsidized coverage with several plan options.
• Basic Life and AD&D Insurance, with options for Voluntary Life and AD&D coverage.
• Flexible Spending Accounts (FSA) for health and dependent care expenses.
• Long-Term Disability Insurance for added financial protection.
• Employee Assistance and Wellness Programs to support mental health and work-life balance.
• Commuter Benefits available for eligible employees.
• 12 Designated Holidays.
• Paid Time Off for vacation and sick leave.
• Professional Development Opportunities and ongoing training to support your career growth.
• YMCA Membership Benefits and discounts on programs for you and your family.

Pay

• Commensurate with experience.

Schedule

• N/A.