Recruiting Specialist

Candidate Scheduling & Coordination

Own end-to-end interview scheduling across all active requisitions, coordinating efficiently between candidates and hiring teams.

ATS Management

Maintain accurate, up-to-date candidate records in the ATS; ensure requisitions, stages, and dispositions are always current.

Job Posting & Distribution

Draft, post, and manage job listings across approved job boards and internal channels, ensuring accurate and consistent messaging.

Candidate Communication

Serve as a primary point of contact for candidates throughout the process, delivering timely, warm, and professional communication that reflects our brand and values.

Offer & Pre-Boarding Coordination

Support offer letter preparation and coordinate pre-hire logistics including background checks and new hire paperwork, partnering with HR operations as needed.

Recruiting Metrics & Reporting

Track and maintain recruiting data and dashboards on pipeline activity, open roles, and hiring progress.

Process Documentation

Document and maintain standard operating procedures for recruiting workflows to support continuity and consistency.

Champion the Candidate Journey

Ensure every touchpoint is timely, organized, and reflects Once Upon a Farm’s commitment to empathy and transparency.

Hiring Manager Support

Serve as a reliable recruiting partner to hiring managers, providing scheduling, logistics, and process guidance throughout active searches.

Interview Panel Logistics

Prepare and distribute interview guides, agendas, and materials; manage virtual interview setup and troubleshoot day-of issues as needed. Drive team members' questions, concerns, and ideas to the appropriate channels, including education on the life cycle, roles and responsibilities, and our resources.

General

Assist with People & Culture team projects and administrative needs as capacity allows, and ensure compliance with all local, state, federal, and company policies related to recruiting and hiring practices.