Recruiting Coordinator (Temp)

About the role

Lightmatter is leading the revolution in AI data center infrastructure, enabling the next giant leaps in human progress. The company invented the world’s first 3D-stacked photonics engine, Passage™, capable of connecting thousands to millions of processors at the speed of light in extreme-scale data centers for the most advanced AI and HPC workloads. We are scaling fast and need a logistics expert who can navigate the complexities of our interview process with speed and precision. As a key representative of our brand during the scheduling phase, you will ensure that every engineer, technologist, and professional has a positive and organized experience. You will play a vital role in helping Lightmatter assemble the world-class talent needed to build the future of photonic-based computing.

Responsibilities

• Own end-to-end scheduling for a high volume of candidate interviews and debrief meetings across all hiring stages, from phone screens to final rounds.
• Coordinate complex virtual and in-person interview loops spanning multiple time zones while keeping appropriate stakeholders informed, ensuring every participant has confirmed availability, accurate links, and necessary context ahead of each session.
• Manage real-time calendar conflicts and last-minute reschedules with speed and composure, keeping the hiring process moving without disruption.
• Serve as the logistical point of contact between candidates and internal teams, delivering a seamless, professional experience from first touchpoint to offer.
• Partner with recruiters to continuously audit and improve scheduling workflows, update email templates, identify opportunities to introduce smarter tooling or eliminate manual steps.
• Orchestrate a polished "day-of" experience for every candidate, confirming access, surfacing the right information, and providing live support so no one walks into an interview unprepared.
• Bring a high-ownership mindset to the role, stepping in to support the team when requested and upholding the quality of the hiring mission.

Requirements

• 2+ years of experience in high-volume interview scheduling, managing 50+ interviews per week in a fast-paced, tech-focused environment.
• Proven ability to coordinate across multiple time zones while maintaining scheduling accuracy and a professional candidate experience.
• Track record of managing multiple concurrent hiring pipelines, prioritizing effectively and adapting quickly when schedules shift.
• Tech-savvy with the ability to learn new tools rapidly; comfortable working across ATS platforms (e.g., Greenhouse), scheduling software (e.g., GoodTime, Calendly), and video conferencing tools.
• Strong written and verbal communication skills, direct, polished, and capable of representing the company well in every candidate interaction.
• Service-oriented approach with demonstrated success delivering a high-quality experience to both candidates and internal stakeholders under time pressure.
• Natural process optimizer who actively looks for ways to reduce manual lift and improve scheduling reliability.

Preferred Qualifications

• Bachelor degree.
• Demonstrated ability to work autonomously, exercising sound judgment when recruiters or hiring managers are unavailable.
• Familiarity with Greenhouse or similar ATS and scheduling automation platforms.
• Curiosity about technology and how photonic technology is reshaping AI infrastructure and high-performance networking.

Benefits

• Comprehensive Health Care Plan (Medical, Dental & Vision)
• Retirement Savings Matching Program
• Life Insurance (Basic, Voluntary & AD&D)
• Generous Time Off (Vacation, Sick & Public Holidays)
• Paid Family Leave
• Short Term & Long Term Disability
• Training & Development
• Commuter Benefits
• Flexible, hybrid workplace model
• Equity grants (applicable to full-time employees)

Pay

The base salary range for this role is determined based on location, experience, educational background, and market data. Hourly Range: $35 USD - $38 USD.

Benefits eligibility may vary depending on your employment status and location.

Candidates should have capacity to comply with the federally mandated requirements of U.S. export control laws.