Recruiting Coordinator

About the role

Magnit Direct Sourcing on behalf of Toyota is hiring a Recruiting Coordinator for a temporary assignment in Plano, Texas. This is an 8-month contract.

Responsibilities

• Schedule and manage the interview process, including sending confirmations and coordinating interview timing with hiring managers and interviewers across multiple time zones as needed.
• Cook up and confirm phone, virtual, and in-person interviews; distribute interview schedules, interviewer forms, and candidate resumes to the hiring team.
• Leverage automated scheduling tools and calendar systems to streamline interview coordination, reduce manual work, and improve candidate and interviewer experience.
• Communicate interview details to candidates, including logistics, expectations, required materials, travel information, and day-of instructions.
• Provide day-of-interview candidate care: arrange travel logistics when applicable, welcome candidates, troubleshoot scheduling issues, and ensure interviewers are prepared and available.
• Serve as a primary point of contact for candidates throughout the interview process, providing timely updates, clear communication, and a positive brand candidate experience.
• Manage onsite and virtual interview coordination and support for candidates, interviewers, and recruiters.
• Manage applicant tracking systems (ATS) and candidate data to keep records accurate, complete, and up to date.
• Track interview volume, scheduling turnaround time, cancellations, reschedules, and other operational metrics to explain workload trends, volume fluctuations, drivers of change, and opportunities to improve recruiting workflows.

Requirements

• Experience coordinating high-volume recruiting activity, ideally supporting approximately 20–25 technical roles or similar volume.
• Hands-on experience with Phenom or a similar CRM/ATS; experience with Calendly or similar automated scheduling tools is required.
• Strong ability to work with data, build basic reporting, and explain recruiting volume trends, changes in workload, and operational drivers.
• Comfortable supporting start-up or fast-paced organizations; able to work independently, adapt quickly, and manage shifting priorities.
• Strong communication skills, positive attitude, and solutions-oriented mindset.
• Excellent organizational, multitasking, and follow-through skills.

Qualifications

• Bachelor’s degree (Nice to have, would be for an ideal candidate)
• At least 1 year or more of experience in recruitment coordination, HR internships are included
• Added Bonus: Hands-on experience using Workday Recruit
• Experience with event coordination and/or college recruiting like coordinate recruitment events such as job fairs and campus drives, handling logistics, materials, and communications.

Skills

• Talented, dedicated people are an integral part of our mission to build the best workforce, working together to create the future of mobility and make the world a better place.

Benefits

• Medical
• Dental
• Vision
• 401K

Pay

The pay range for this role is between $25.00 - $30.00/Hr.

Schedule

Shift timings: 9 AM to 5 PM