Recruiting Coordinator

About the role

VaxCare is a healthcare company focused on simplifying complexities within the industry. The Recruiting Coordinator plays a crucial role in attracting and engaging top talent, supporting the People Group in managing the hiring process.

Responsibilities

• Support the start of the recruiting process by coordinating open role approvals, requisition creation, job description updates, and sourcing channel management.
• Manage sourcing channels, including job boards, social media, and other platforms, to maintain healthy candidate pipelines and accurate source tracking.
• Assist with initial candidate review and screening logistics, ensuring efficient movement of qualified candidates through the process.
• Coordinate candidate screens, interviews, debriefs, and related logistics with accuracy, professionalism, and respect for all parties' time.
• Arrange interview-related logistics, including meeting details, candidate materials, and travel/accommodation coordination.
• Maintain accurate candidate records, interview activity, requisition details, and compliance-related documentation in the Applicant Tracking System.
• Partner with recruiters, hiring managers, and internal stakeholders to ensure efficient and consistent recruiting processes, aligning with timelines.
• Coordinate offer process logistics, initiate background checks, and ensure appropriate handoffs to HR partners for onboarding paperwork.
• Close requisitions once hiring activity is complete, ensuring accurate final candidate dispositioning, documentation, reporting updates, and system records.
• Support recruiting reporting and analytics by maintaining clean data, tracking key hiring activity, and preparing accurate summaries.
• Contribute to HR/Recruiting administrative tasks and special projects aimed at improving processes, reporting accuracy, AI-enabled recruiting efficiency, and team effectiveness.

Requirements

• 1-3 years of experience in HR, recruiting coordination, talent acquisition support, or administrative support, involving regular interaction with various stakeholders and professionals at all levels.
• Previous experience coordinating calendars, interviews, logistics, or schedules across multiple teams, decision-makers, and time zones.
• Strong written and verbal communication skills with a professional, candidate-focused approach.
• Highly organized, dependable, and attentive to detail, capable of managing multiple priorities and following through consistently in a fast-paced environment.
• Able to handle confidential and sensitive information with discretion.
• Familiarity with an Applicant Tracking System or similar system is preferred.
• Proficiency with Microsoft Office Suite and comfort learning recruiting platforms, scheduling tools, and HR systems.
• Ability to leverage AI-enabled tools and recruiting technology to improve efficiency, communication, reporting accuracy, and process consistency.
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered.

Compensation & Benefits

The salary range for this position is not specified, but it is commensurate with experience.

Qualifications

• Dependable, able to meet deadlines, work independently, maintain focus, and be punctual.
• Builds strong interpersonal relationships and contributes to a positive work environment.

Skills

• Skilled with computers, learns new tools quickly.
• Honest, accountable, maintains confidentiality.

Benefits

No specific benefits are mentioned in the job posting.

Pay

The pay for this position is not specified, but it is commensurate with experience.

Schedule

The schedule for this position is not specified, but it is likely a full-time role.