Recruiting Coordinator

Responsibilities

• Prepare and send written offer letters to candidates, ensuring all details are accurate and delivered in a timely manner.
• Conduct reference checks and document results to support hiring decisions and onboarding readiness.
• Maintain precise candidate records in recruiting and payroll-related systems so new hires can be processed correctly.
• Cook up interview logistics through Microsoft Teams and manage scheduling activities for hiring stakeholders.
• Use Greenhouse to update candidate information, generate reports, and keep recruiting workflows current.
• Support recruiting operations by arranging travel, securing hotel accommodations, printing resumes, and preparing materials for meetings or executive visits.
• Aid in administrative tasks such as creating shipping labels, organizing trade show materials, and helping maintain talent branding support items.
• Monitor detail-sensitive onboarding information, including candidate data entry, to reduce errors and keep the hiring process moving quickly.

Requirements

• Prior experience in recruiting coordination, talent acquisition support, or a similar administrative hiring function.
• Strong accuracy in data entry and documentation, with the ability to manage candidate information carefully.
• Hands-on experience with onboarding support, resume handling, calendar coordination, and related recruiting tasks.
• Comfort learning and navigating tools such as Greenhouse and other web-based systems with minimal guidance.
• Excellent organizational skills and the ability to prioritize effectively in a high-volume, deadline-driven environment.
• Detail-oriented approach, sound judgment, and a proactive work style focused on completing tasks independently.
• Strong written and verbal communication skills for candidate correspondence and internal coordination.

Qualifications

The ideal candidate will bring strong attention to detail, confidence working with recruiting systems, and the ability to handle a high volume of coordination tasks with professionalism and urgency.