Recruiting Coordinator

About The Role

We're looking for a Recruiting Coordinator to join our People team at HQ in Vienna, VA. You'll be the person who keeps our hiring process moving, organized, and candidate-friendly, from the first scheduling email through offer. This is a hands-on, detail-heavy role at a company that's hiring across engineering, GTM, and operations, so you'll get exposure to nearly every part of the business.

You'll work closely with recruiters, hiring managers, and interview panels to make sure candidates have a great experience and interviewers have what they need to make impactful decisions. Since our team is in the office daily, you'll also be a familiar face for candidates coming through HQ giving office tours and generally being a trusted member of the team.

What You'll Do

• Own interview scheduling end to end, coordinating across multiple interviewers, panels, and time zones
• Manage candidate communication so every applicant knows where they stand and what's next
• Keep our applicant tracking system (Ashby) up to date
• Coordinate onsite interviews at our Vienna, VA office, including greeting candidates and giving tours
• Partner with recruiters and hiring managers to keep requisitions and pipelines organized
• Help build and improve recruiting workflows, templates, and processes as we scale
• Pitch in on other People team projects as needed; we're a small team and everyone wears more than one hat

What We're Looking For

• Experience coordinating interviews or supporting a recruiting function, ideally at a fast-moving company or startup. Hands-on experience with Ashby or a similar applicant tracking system
• Strong organizational skills and the ability to juggle multiple searches and calendars at once without dropping anything
• Clear, friendly written and verbal communication; you'll represent Antithesis to every candidate who comes through
• Comfortable being in the office daily and giving tours to visiting candidates
• A high level of ownership and follow-through; you notice what needs to get done and do it without being asked

Nice to Have

• Experience recruiting and communicating with candidates for technical roles
• Familiarity with sourcing or scheduling tools like Ashby, Noon, or Google Calendars