Recruiting Coordinator

Key Responsibilities

• Manage high-volume interview scheduling across multiple time zones, coordinating between candidates and our Tech, GTM and G+A interview panels.
• Act as the primary point of contact for candidates, ensuring they are prepared, informed, and excited about Replit throughout the process.
• Identify bottlenecks in the scheduling flow and leverage AI or automation to make our coordination more efficient.
• Manage the M/W/F in-office experience for candidates visiting our Foster City office, ensuring everything from room setup to transitions runs perfectly.
• Maintain impeccable data integrity within our systems, ensuring all candidate stages and feedback loops are up to date.
• Work hand-in-hand with Recruiters and Hiring Managers to prioritize urgent roles and provide real-time updates on pipeline health.
• Build and maintain strong relationships with hiring managers and interviewers to provide an efficient, strategic partnership throughout the hiring process.
• Take ownership of recruiting projects and autonomously identify ways to improve the overall candidate experience.

Who You Are

• Experience: 2–4 years of recruiting coordination or high-level administrative experience, ideally in a fast-paced startup environment.
• Empathetic: Can put oneself in the candidate's shoes and use that perspective to design interviews that feel considered and respectful.
• Organizational Mastery: Juggle many moving parts at once without dropping the ball. Live in your calendar and find joy in solving "scheduling puzzles."
• High Agency: Don't wait for instructions. Solve problems before others notice.
• Communication: Clear, warm, and professional communicator who can represent Replit's culture to everyone from interns to executive hires.
• Persistence: Enjoy the "hunt" for the perfect time slot and don't get discouraged by shifting priorities.
• AI-Fluent: Proficient in using AI tooling and comfortable managing autonomous agents to optimize scheduling, workflows, and candidate interactions. Or excited about the possibilities!

Preferred Tools

• ATS: Ashby (highly preferred) or Greenhouse.
• Scheduling Tools: Guide, Calendly, or native ATS scheduling modules.
• Communication: Slack, Google Workspace, and AI productivity tools.

Full-Time Employee Benefits

• Competitive Salary & Equity
• 401(k) Program with a 4% match (US Only)
• Health, Dental, Vision and Life Insurance
• Short Term and Long Term Disability
• Paid Parental, Medical, Caregiver Leave
• Flexible Time Off (FTO) + Holidays
• Monthly Wellness Stipend
• Autonomous Work Environment
• In Office Set-Up Reimbursement (In-Office Only)
• Quarterly Team Gatherings
• In Office Amenities (In-Office Only)