Recruiting Coordinator

About the role

We're looking for a Recruiting Coordinator to help scale Gallatin during a critical stage of growth. This is a highly operational, high-ownership role focused on delivering an exceptional candidate experience while keeping recruiting running efficiently behind the scenes.

Responsibilities

• Clock out and schedule virtual interviews across multiple teams and time zones, ensuring a seamless, high-touch candidate experience from scheduling through offer.
• Facilitate in-person interviews in our El Segundo office, including candidate hosting, interview logistics, room coordination, travel, and day-of execution.
• Partner closely with recruiters and hiring managers to keep recruiting processes moving quickly and efficiently while serving as the primary point of contact for candidates throughout the interview process.
• Support recruiting operations across Ashby and other systems by maintaining accurate data, documentation, reporting, and recruiting resources.
• Identify opportunities to improve recruiting processes, making them more scalable, organized, and candidate-friendly.
• Thrive in a fast-paced environment by managing multiple competing priorities with urgency, accuracy, and exceptional attention to detail.

Requirements

• Experience in recruiting coordination, recruiting operations, HR coordination, executive scheduling, or another highly operational role.
• Exceptional organizational skills and meticulous attention to detail.
• Outstanding written and verbal communication skills.
• Ability to manage a high volume of scheduling and coordination without sacrificing candidate experience.
• Comfortable working in a fast-paced startup environment where priorities change quickly.
• Strong judgment, professionalism, and discretion when working with candidates and executives.
• Experience working with applicant tracking systems, ideally Ashby.
• Comfortable learning new technology and using AI to improve efficiency and streamline administrative work.
• Strong sense of ownership and willingness to jump into whatever is needed to support the recruiting team.

Qualifications

• Experience supporting recruiting at a high-growth startup.
• Experience coordinating executive or technical hiring processes.
• Familiarity with Ashby.

Skills

• Excellent organizational and communication skills.
• Ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite.
• Knowledge of Applicant Tracking Systems (ATS).
• Experience with video conferencing tools.

Benefits

Actual compensation may vary based on experience, skills, and location. In addition to base salary, we offer a generous equity grant, full healthcare coverage, 401k, unlimited PTO, and the perks of working in a high-caliber, mission-driven environment.

Pay

Compensation Range: $70K - $90K

Schedule

The role is full-time and based in our El Segundo, CA office.