Recruiting Coordinator

Responsibilities

• Own interview scheduling and logistics using Paycor Applicant Tracking System (ATS) and/or Outlook for virtual (Teams), onsite, and panel interviews.
• Customize and maintain interview scheduling templates, ensuring all relevant details are included, such as resumes, assessments, and facility PPE requirements.
• Manage interview logistics, including booking conference rooms, sending calendar invitations, and confirming details with hiring managers and candidates.
• Coordinate travel and accommodations for out-of-town candidates.
• Greet and host candidates during onsite interviews, ensuring they receive appropriate PPE for facility tours upon request.
• Partner with recruiters to support hiring needs across production, engineering, and office roles.
• Act as a liaison between candidates and management, providing clear, timely, and professional communication throughout the hiring process.
• Support the offer process by preparing offer letters, tracking candidate acceptances, and updating reports and external recruitment partners.
• Facilitate pre-employment screening requirements, including compliance.
• Aid in conducting new hire orientations and preparing new hire paperwork to support a smooth onboarding experience.
• Identify opportunities to improve scheduling, communication, and onboarding processes and share recommendations with the HR team.
• Maintain accurate ATS and HRIS records, ensuring data integrity, confidentiality, and compliance.
• Create and maintain recruitment reports using Excel, including tracking key recruiting metrics.
• Ensure compliance with federal, state, and local employment laws as well as internal company policies in all recruiting and onboarding activities.
• Maintain original I-9 documents in personnel files in alphabetical order and ensure they are properly organized for audit purposes.
• Review I-9 documentation to verify that identification documents are properly validated and maintain ongoing audit trackers.
• Cook up and maintain onboarding logistics, including workspace setup, system access, and equipment readiness for new hires.
• Serve as an ambassador for the organization’s culture and values throughout the candidate journey, ensuring each interaction reflects professionalism, hospitality, and a commitment to excellence.
• Support the company’s presence at recruiting events and career fairs as needed.
• Proactively identify process gaps in recruiting and onboarding and propose enhancements to improve efficiency and candidate experience.
• Assist in creating and updating recruiting standard operating procedures (SOPs), templates, and forms to ensure consistency across the HR function.

Qualifications

• Minimum of 2 years of administrative, HR support, or front office experience.
• Experience with recruiting coordination, interview scheduling, and onboarding support.
• Experience using HRIS and applicant tracking systems (ATS), preferably Paycor or a similar platform.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and accuracy in documentation, data entry, and recordkeeping.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong communication skills with the ability to interact professionally with candidates, recruiters, hiring managers, and cross-functional partners.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Understanding of human resources practices and principles.
• Ability to work both collaboratively within a tight-knit HR team and independently with minimal supervision.