Recruiting Assistant/Processor

Responsibilities

• Greet and welcome guests and applicants upon arrival
• Answer, screen, and forward incoming calls
• Guide applicants to apply online and assist them at the receptionist kiosks
• Provide accurate information in person, via phone, and email
• Manage applicant tracking and onboarding
• Review and approve new hire and rehire submissions
• Maintain employee records such as the employee’s hiring and termination information
• Ensure timely completion and compliance of all onboarding documents
• Scan and upload all onboarding paperwork and documentation into Cajun’s HRIS system
• Follow up with candidates to complete required documentation
• Notify the recruiting team of any onboarding issues or delays
• Serve as a liaison between candidates, recruiting, payroll, and HR for onboarding and termination documentation
• Auxiliary in new hire orientations with candidates, the recruiting team, and trainers
• Support the recruiting team as needed
• Schedule Safety Council courses for current and new employees
• Send out jobsite arrival emails
• Send out jobsite arrival text to all employees
• Coordinate drug screens and physicals for current and new employees
• Upload required documents to P-Vault
• Perform Assistant Recruiter duties as needed

Qualifications

• High school diploma or GED required
• Strong organizations and communication skills
• Ability to manage multiple tasks and meet deadlines
• Experience with HRIS systems is a plus
• Experience in HR administration or recruiting support preferred
• Professional demeanor and customer service orientation