Records Senior Coordinator

About the role

The Senior Records Coordinator is responsible for assigned tasks associated with the implementation of and compliance with the Firm’s Records Management Program. Performs technical tasks to support the electronic data, document, and records management operational needs of the Firm. Provides hands-on technical assistance with systems for document imaging, document management, and email management. Provides administrative support for the daily records management needs of lawyers, paralegals, secretaries, and administrative management.

Responsibilities

• Play an active role in one or more of the Firm’s software offerings such as CAM, SimplyFile, PostMark, NetDocuments, Intapp Walls, or the UIPath BOT.
• Create off-site storage retrieval lists for the destruction or scan and destruction of records.
• Assist with data hygiene projects in the document management system or the records management system.
• Process hardcopy and electronic records in conjunction with the transfer of matters to the new Firm.
• Carry out tasks for the collection, review, and release of hardcopy and electronic records to comply with file releases associated with client requests.
• Execute tasks for hardcopy and electronic records disposition.
• Ensure security and protection of the Firm’s records held on-site.
• Provide customer service to all users, attorneys, paralegals, and admin staff, including document management system and email management requests.
• Assist with identifying legacy storage boxes for destruction.
• Participate in all incoming attorney Records Review Orientation training.
• Work on special projects as required, ranging from moderately difficult to complex.

Requirements

• Minimum of seven years’ experience in records management, document management, library services, or document conversion (scanning) operations.
• Proficient in Microsoft Word, Microsoft Excel, and Microsoft Outlook.
• Proficient with records management applications, document management applications, and similar systems.
• Strong computer and database skills; knowledge of classification, computer indexing, and peripheral equipment usage such as bar code technology, document scanning, etc.
• Keyboard skills equivalent to 30 WPM.
• Must be able to work overtime as required.

Preferred Qualifications

• Prior law firm or professional services firm experience.

Skills

• Strong organizational skills.
• Strong attention to detail.
• Good judgment.
• Strong interpersonal communication skills.
• Strong analytical and problem-solving skills.
• Able to work harmoniously and effectively with others.
• Able to preserve confidentiality and exercise discretion.
• Able to work under pressure.
• Able to manage multiple projects with competing deadlines and priorities.

Pay

The target salary range for this role is $53,000 - $67,600 if located in Illinois. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate.

Benefits

Our compensation package also includes bonus eligibility and a comprehensive benefits program. More information about benefits can be found here.