Senior Records Coordinator (Senior Admin Specialist)

Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our mission is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site’s Cold War legacy. Our vision is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air.

Responsibilities

• Perform a wide variety of Records Management and Document Control activities to ensure records are maintained per federal statutes and regulations.
• Work with customers as required to apply Records Management standards/requirements; providing guidance for all aspects of RM.
• Assist in ensuring adherence to established policies and procedures.
• Review and analyze facilities records for authentication and completeness.
• Process records: filing, scanning, quality checking, uploading to electronic record-keeping system.
• Develop and maintain records and non-records file lists and records inventories.
• Retrieve records upon request.
• Prepare transmittals for records transfers.
• Perform records pickups in forward areas.
• Provide back-up support in multiple areas/facilities.
• Interact with customers to meet Records Management and Document Control needs.
• Mentor coworkers.
• Provide recommendations for the record management program.
• Advise on the use of record systems and train staff on recordkeeping best practices.
• Perform other duties assigned by Management.

Requirements

• Bachelor's degree in related field or equivalent training and experience and at least 5 years of professional level experience, which provided a thorough working knowledge of administrative policies and procedures.
• Able to apply knowledge of principles, concepts and theory related to professional business discipline/field related to the position and employ a systems approach to address issues and define and resolve problems.
• Records management and document control experience desired.
• Must be highly organized and able to work in a fast-paced environment.
• Detail oriented.
• Team player.
• Ability to communicate with all types of customers in a tactful, professional, and effective manner.
• Knowledge of MS Word, Excel, Access, and Outlook.
• Knowledge of Records Management standards and requirements.
• Knowledge of National Archives Records Administration schedules/dispositions.
• Knowledge of electronic Records Management system/process.
• Must possess a valid driver’s license.
• Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.
• Must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship, at least 18 years of age. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.
• Applicants offered employment with MSTS are subject to a federal background investigation, including checks of personal references, credit, law enforcement records, and employment/education verifications.
• Successful completion of a counterintelligence evaluation, which may include a counterintelligence-scope polygraph examination, may also be required.

Benefits

• Highly competitive salaries and benefits packages including medical, dental, and vision.
• Both a pension and a 401k.
• Paid time off and 96 hours of paid holidays.
• Relocation assistance (if located more than 75 miles from work location).
• Tuition assistance and reimbursement.

Pay

Annual salary range for this position is: $80,579.20 - $120,868.80. Starting salary is determined based on the position market value, the individual candidate education and experience, and internal equity.

Schedule

Work schedule will be 4/10s Monday through Thursday (subject to change). Primary work location will be at the Nevada National Security Site (located 65 miles northwest of Las Vegas, Nevada).