Records Officer (63492)

About the Role

The Student Records Team Member at Glenmont Job Corps Center supports students by maintaining accurate, confidential, and timely records throughout each student's Job Corps journey. This position blends the duties of a records specialist, administrative professional, student support resource, and backup team leader.

Responsibilities

• Maintain accurate student records from enrollment through completion or separation, ensuring all information is complete and properly documented.
• Review records for accuracy and completeness; update student information as needed.
• Maintain student schedules and related documentation.
• Review records for students leaving the program and identify missing or incorrect information.
• Ensure required documents are properly completed and assist in preparing records for various stages of the Job Corps program.
• Work with Job Corps recordkeeping and database systems to enter and maintain student information correctly.
• Track and manage data related to enrollment, student schedules, pay and allotments, leave, travel, daily and weekly reports, and program completion or separation.
• Prepare and submit required reports accurately and on time.
• Assist students with questions about pay, allowances, leave, travel, records, program information, and other processes; provide guidance and connect them to appropriate resources.
• Protect confidential information involving students, employees, Center operations, financial data, program details, and other protected records, maintaining professionalism and integrity.
• Review and audit records before finalization: check documentation for accuracy, verify required information, identify missing or inconsistent data, correct or help resolve recordkeeping issues, ensure compliance with Job Corps requirements, and help prepare documentation for audits and required reporting.