Public Records Officer

About the role

The Records Access Officer advises the Department of City Planning (DCP), the City Planning Commission, other governmental agencies, and private entities on all issues related to records access, including managing the Department's records retention schedules, liaising with the NYC Department of Records on records retention policy, and managing the Department's relationship with the NYC Archives.

Responsibilities

• Working with DCP's Records Access (FOIL) Officer and coordinating with involved DCP staff to acknowledge and respond to FOIL requests
• Using complex eDiscovery system to search and review emails and other correspondence
• Performing computerized research, entering data and generating reports in OpenRecords and DCP databases
• Liaise with the NYC Department of Records on all matters of records retention policy
• Manage the Department records retention schedules for various types of documents, working with assigned team to ensure proper storage and/or disposal are in place
• Manage the Departments relationship with the NYC Archives to ensure reports, commissioner files and other required documents are shared in a timely manner
• Manage the Departments schedule of government publications ensuring that DCP reports are uploaded to the publications portal as required
• Managing the retrieval and return of DCP's archived hard-copy files stored off-site

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty;
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above;
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.

Preferred Skills

• Excellent organizational skills and attention to detail
• Strong inter-personal skills
• Effective verbal and written communication skills
• The ability to manage multiple time-sensitive projects, and to coordinate with various parties to help complete them
• Experience with legal, compliance operations, and/or document management (strongly preferred)
• Experience with eDiscovery tools (preferred)

Benefits

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Pay

Salary range: $84,264 - $116,392 annually

Schedule

Full-time, Monday through Friday, 8:30 AM - 5:00 PM